Administrative Assistant | Havre, MT

IMEG Corporation; Havre (MT); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

ESOP ownership

In-office role

Job summary

IMEG Corporation in Havre, MT, is seeking an Administrative Assistant to provide support for engineering teams and handle day-to-day administrative tasks. You will work with standard IMEG document templates and contribute to meeting coordination, travel, and mail handling.

Strong communication, organizational skills, and proficiency in MS Office are essential. This full-time, in-office role offers ESOP ownership and opportunities for collaboration across disciplines.

Qualifications

• High School Diploma/GED required.
• No experience required, 1 year experience with engineering administration preferred.
• Ability to multi-task.
• Strong communication and organizational skills.
• Proficient in MS Office Suite including Word, Excel, and Outlook.
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude.
• Team player but also able to work on own initiative.
• Self-motivated and flexible.

Responsibilities

• Follow and promote IMEG standards.
• Assist assigned and other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for all applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange team and office meetings and travel as needed.
• Handle incoming and outgoing mail and shipping as needed.

Skills

Multi-tasking

Communication skills

Organizational skills

MS Office

Customer service

Team player

Education

High School Diploma/GED

Associate Degree preferred

Tools

MS Office Suite

Job description

Administrative Assistant | Havre, MT

100% Employee-Owned * Big-firm resources, local-team relationships, ONE IMEG culture

IMEG is hiring an Administrative Assistant in Havre, MT, to provide administrative support for assigned engineering teams and complete day-to-day administrative tasks. This role also uses and reviews IMEG standard document templates.

You will work within the team's monetary budget and collaborate with cross-functional teams to meet project goals and client expectations.

At a Glance

Location: Havre, MT

Discipline: Administrative Services

Markets: Survey; Tribal; Public Works

Ownership: 100% employee-owned (ESOP)

Work Schedule: full-time in office

Sponsorship: Not available

What You'll Do

• Follow and promote IMEG Standards.
• Assist assigned and other teams as needed.
• Maintain confidentiality of project, client, corporate, and employee matters.
• Work with engineering specifications for all applicable disciplines.
• Attend and actively contribute to group meetings.
• Answer phones as needed.
• Arrange team and office meetings and travel as needed.
• Handle incoming and outgoing mail and shipping as needed.

What You'll Bring

Required Education

• High School Diploma/GED required

Experience

• No experience required, 1 year experience with engineering administration preferred

Required Skills/Abilities

• Ability to multi-task
• Ability to work with staff of all levels
• Strong communication and organizational skills
• Proficient in MS Office Suite including but not limited to Word, Excel, and Outlook
• Strong customer service orientation coupled with the ability to exhibit and maintain a positive attitude
• Team player but also able to work on own initiative
• Self-motivated and flexible

Preferred

• Associate Degree preferred

About the Team

• Survey-driven civil team across Montana and northern Minnesota with strong tribal and public-works work
• Tribal infrastructure for Fort Peck, Red Lake, and Crow Tribe including road realignment and transit facilities
• Water system improvements, roadway design, and wetland delineation for county and municipal clients
• Recent work includes Fort Peck Milk River Road Realignment, Transportation; Crow Transit Building, Government; and Havre Water System Improvements, Water/Wastewater.

Why IMEG

• Employee ownership (ESOP), fully vested at all times, with a 3% to 6% company contribution, plus year-end profit sharing
• IDEA Program: a firm-wide innovation accelerator where employees across every discipline develop and scale new tools, from VR and AI to carbon-reduction technology
• PE, SE, and other license exam prep and support, with a clear path from EIT to PE
• Dress for Your Day flexibility (wear what fits your day)
• Generous time off, including 6 paid holidays and 3 additional floating holidays
• Medical, dental, and vision coverage starting day one, with preventive care at 100%, a $50/month wellness credit, and a Calm subscription
• MEG, our in-house AI platform, helps employees find information and build agents that streamline project workflows and calculations

Bring Your Career to IMEG

IMEG, an employee-owned corporation, is committed to investing in employees' futures through professional development programs and opportunities for career advancement. We offer a comprehensive benefits package including generous PTO, flexible schedule, and assistance with tuition reimbursement. Additionally, employees are eligible to enroll in health, dental, vision, and life insurance on their first day of employment.

IMEG is committed to providing equal employment opportunities in all employment practices, without regard to race, color, religion, sex (including sexual orientation or gender identity), gender, national origin, disability, age, genetic information (including family medical history), parental status (including pregnancy, childbirth or related medical conditions including lactation), ethnic origin, hair type (including hairstyle or hair texture), citizenship status, marital status, military service, veteran's status, political affiliation, non-merit-based factors, or any other characteristic protected by law. In accordance with antidiscrimination law, it is the purpose of this policy to put into effect these principles and mandates. IMEG prohibits discrimination and harassment of any type. IMEG conforms to the spirit as well as to the letter of all applicable laws and regulations.

All applicants have the right to request access, correction, and deletion of their personal information from our system. In order to make a request, please email [e-mail].