Administrative Assistant Grade VI

Yeshiva University; New York (NY); Presencial; USD 40 000 - 43 000; Tempo integral

Resumo da oferta

Yeshiva University is seeking an Administrative Assistant Grade VI to perform a broad range of administrative functions for the Parnes Clinic. The role requires independent judgment, calendar management, scheduling of meetings and travel, preparation of forms, and handling correspondence.

You will greet visitors, screen calls, transcribe notes, maintain filing systems, track expenditures, and prepare background material for meetings.

Qualificações

• College coursework preferred, High school diploma required.
• Proficiency with Microsoft Office and digital workplace tools.
• Strong organizational, administrative, and problem-solving skills.
• Excellent communication and interpersonal skills.

Responsabilidades

• Type letters, memoranda and manuscripts as assigned.
• Take minutes at meetings and transcribe notes.
• Read and route incoming mail, including email.
• Maintain Supervisor's calendar and schedule appointments/meetings.
• Prepare and type standard forms and budgets.
• Greet visitors and handle external inquiries.

Conhecimentos

Microsoft Office

Organizational skills

Communication

Interpersonal skills

Formação académica

High School Diploma

Ferramentas

Microsoft Office

Descrição da oferta de emprego

Position Summary:

The Administrative Assistant Grade VI will perform administrative functions for the Parnes Clinic.

Position Responsibilities:

• Use judgment and initiative in performing varied clerical and secretarial duties requiring knowledge and understanding of the organization, programs, and procedures related to the work of the Supervisor.
• Type letters, memoranda and manuscripts as assigned.
• Take minutes at meetings.
• Transcribe notes from meetings.
• Read and route incoming mail, including email.
• Process correspondence as directed by the Supervisor.
• Communicate externally through phone and email, responds to incoming calls, maintains holiday and other external messages on phone lines.
• Maintains social media accounts with posts provided by departmental staff.
• Greet visitors.
• Use tact in dealing with telephone and personal inquiries.
• Prepare and type standard forms, ex: purchase orders, petty cash vouchers, payroll memos, reimbursement forms for business expenses, and position requisition forms.
• Screen telephone calls and determine which can be handled by the Supervisor's subordinates, other offices, or by self rather than the Supervisor.
• Compose and type varied correspondence of a complicated nature requiring thorough knowledge of the operations and policies of the office, department and university on a regular basis.
• Communicate directly with individuals and groups, both internal and external to the university, exercising independent judgment on non-routine matters requiring knowledge and interpretation of policy, under limited supervision.
• Maintain Supervisor's calendar.
• Schedule appointments and meetings without prior clearance.
• Assemble necessary background material for scheduled meetings.
• Make any arrangements necessary in connection with scheduled meetings or events (i.e., travel arrangements, room scheduling, hotel accommodations, ordering audio/visual equipment, and ordering food)
• Set up and maintain complex filing systems for client and office file correspondence and other records using departmental databases and systems.
• Maintain records of financial expenditures and notify Supervisor periodically as to status of funds.
• Revise and make recommendations for new office procedures.
• Use independent judgment in responding to inquiries regarding policies, procedures, and regulations based on thorough knowledge of departmental and university policy.
• Assemble data for grant applications and budgets.
• Prepare grant applications and budgets from compiled data.
• Monitor budget balances and alert the Supervisor to potential shortages and overages.
• Maintain office supplies, place orders as needed
• Compile and assist in compiling periodic reports on the basis of general instructions using the departmental database.
• Perform other related duties as assigned.

Experience & Educational Background:

• College coursework preferred, High school diploma required. Relevant experience in an administrative or professional support role required. Equivalent combinations of education and relevant experience will be considered.
• Proficiency with Microsoft Office and digital workplace tools.
• Strong organizational, administrative, and problem-solving skills.
• Excellent communication and interpersonal skills

Salary Range:

Grade IV

1199 New Hire rate: $29.60 and 1199 One Year of Service rate: $30.21

About Us:

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values that shape and impact lives. With a rich tradition rooted in Jewish thought and heritage, YU fosters a dynamic learning environment across its undergraduate, graduate, and professional schools. Our mission is to cultivate the next generation of leaders who will contribute meaningfully to society, guided by a commitment to ethics, innovation, and service. Our community extends far beyond the classroom, encompassing thousands of students, faculty, staff, and more than 70,000 alumni and supporters worldwide, all working together to build a brighter future.

As a Yeshiva University employee, you will be part of a welcoming, diverse, and intellectually engaging community that values collaboration, excellence, and professional growth. We offer a supportive and stimulating workplace with tangible employee benefits, opportunities for advancement, and a strong sense of purpose. Beyond professional development, YU is committed to ensuring a high quality of life for its employees, offering a work environment that prioritizes well-being, work-life balance, and a culture of mutual respect. Every role at YU contributes to our broader mission of education, research, and societal impact, ensuring that all members of our community-students, faculty, staff, alumni, and friends-are inspired to make a difference. We invite you to bring your talent and passion to YU and join us in shaping the future.

Equal Employment Opportunity:

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state or local laws.