Administrative Assistant, Government Relations — Hybrid Role

Usagain, Llc; Chicago, Northern (IL, KY); Hybrid; USD 43,000 - 58,000; Full time

Benefits offered by this job

Medical Insurance

Dental & Vision Coverage

STD

LTD

401(k) Program

Life & Accidental Death Insurance

9 Paid Holidays

Safety Bucks Program

Wellness Programs

Job summary

USAgain is seeking an Administrative Assistant – Government Relations to join our team in West Chicago, IL. This detail-oriented role provides essential administrative, research, and project coordination support to our Government Relations department in a fast-paced environment.

The position offers a hybrid schedule with in-person days for kickoff sessions, while allowing flexible remote work. Responsibilities include supporting the Director of Government Relations, managing permits and zoning

Qualifications

• High school diploma or equivalent required.
• Associate's or Bachelor's degree preferred.
• 1–3 years of administrative or project coordination experience preferred.
• Experience with permits, zoning research, or municipal processes a plus.

Responsibilities

• Provide day-to-day administrative support to the Director of Government Relations, including scheduling, correspondence, and department communications.
• Research zoning ordinances, municipal codes, land use regulations, and local requirements across multiple jurisdictions.
• Assist with preparation, completion, and submission of permit applications, registrations, and documentation for municipal, county, and state agencies.
• Track permit renewals, application progress, deadlines, and follow-up requirements.
• Develop and maintain site maps, location diagrams, and supporting materials for permit applications and zoning submissions.
• Coordinate with internal departments to gather required information for applications and filings.
• Maintain organized department records, permits, and regulatory documentation in company systems.
• Prepare presentations, reports, and meeting materials as needed.
• Log and maintain government relations and permitting information in CMS and company systems.

Skills

Organizational skills

Research skills

Documentation

Municipal codes

Written communication

Verbal communication

MS Office

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

USAgain is seeking an Administrative Assistant – Government Relations to join our team in West Chicago, IL. This detail-oriented role provides essential administrative, research, and project coordination support to our Government Relations department in a fast-paced environment.

The position offers a hybrid schedule with in-person days for kickoff sessions, while allowing flexible remote work. Responsibilities include supporting the Director of Government Relations, managing permits and zoning