Government Relations Administrative Assistant

B3 Strategies; Phoenix (AZ); On-site; USD 15,000 - 27,000; Part time

Job summary

B3 Strategies is seeking an Administrative Assistant to support the team on a part-time basis in Phoenix. Responsibilities include managing schedules, coordinating calendars, and handling event-related invoicing to ensure smooth day-to-day operations.

The ideal candidate is proactive, organized, and comfortable in a fast-paced policy-focused environment with government relations exposure. This role offers flexible hours and opportunities to contribute across projects.

Qualifications

• Experience in government relations or public affairs preferred.
• Strong written and verbal communication.
• Excellent organizational and time-management skills.
• Ability to handle confidential information with discretion.
• Proficiency with standard office software.

Responsibilities

• Manage team calendars and schedule meetings with officials and stakeholders.
• Coordinate logistics for meetings, hearings, and events.
• Process and track invoices for timely payment.
• Maintain records of expenses and contracts.
• Screen calls and emails; draft basic correspondence.
• Support office administration and projects as needed.

Skills

Government relations

Communication

Organization

Confidentiality

Tools

MS Office

Spreadsheets

Job description

Company Description

B3 Strategies specializes in designing and implementing public policy strategies at the local, state, and federal levels. Led by Chief Executive Officer Russell D. Smoldon, who brings over 30 years of experience in public policy across energy, water, taxation, environmental, health care, and economic development issues, the firm is deeply connected to government officials, legislators, and business leaders in Arizona and nationwide.

Role Description

We are seeking an Administrative Assistant to support our team on a part-time basis. This role is responsible for managing schedules, coordinating calendars, and handling event-related invoicing to ensure smooth day-to-day operations. The ideal candidate is proactive, organized, and comfortable working in a fast-paced environment where priorities can shift quickly.

Key Responsibilities

• Manage and maintain team calendars, scheduling meetings, calls, and appointments with government officials, staff, and external stakeholders
• Coordinate logistics for meetings, hearings, and events
• Process and track invoices, ensuring timely and accurate submission for payment
• Maintain organized records of expenses and contracts
• Screen and prioritize incoming calls, emails, and requests
• Draft correspondence, memos, and basic reports as needed
• Assist with maintaining contact lists and stakeholder databases
• Support general office administration and projects as assigned

Qualifications

• Demonstrated understanding of government relations and public sector environments, including familiarity with legislative and regulatory processes.
• Ability to work effectively with government entities and stakeholders
• Strong communication skills, including clear written and verbal communication, and professional interaction with diverse audiences.
• Excellent organizational and time-management abilities, with attention to detail and capacity to handle multiple priorities.
• Proficiency with office productivity tools (e.g., word processing, spreadsheets, presentation software)
• Ability to maintain confidentiality, exercise sound judgment, and work collaboratively in a fast-paced, policy-focused environment.
• Previous experience in government relations, public affairs, law, or a related administrative role is preferred.
• 2+ years of administrative experience; experience in government relations, public affairs, or a related field preferred

Schedule

Part-time, approximately 20 hours per week.