Administrative Assistant, Government Relations

iasb; Lombard (IL); Hybrid; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement benefits

Paid holidays

Paid vacation

Job summary

The Illinois Association of School Boards (IASB) is seeking a full-time Administrative Assistant in the Governmental Relations Department, based in Lombard. The role supports the Associate Executive Director and staff across communications, meetings, travel, and reporting.

Requirements include a high school diploma, five years of related admin experience, and strong MS Office skills. Hybrid work eligibility is available with competitive benefits.

Qualifications

• High school diploma or equivalent required.
• Familiarity with the Illinois legislative process preferred.
• Five years of related administrative work experience required.
• Proficiency with Word processing and Microsoft Office Suite essential.
• Ability to use Illinois General Assembly, Illinois Secretary of State, and Illinois State Board of Elections websites; basic data handling skills.
• Strong proofreading, organization, and time management skills.

Responsibilities

• Assist communications and publications for the Governmental Relations Department.
• Schedule and organize virtual and in-person IASB meetings and events.
• Arrange travel and accommodations for staff.
• File IASB expense reports and other administrative filings.
• Manage legislative information and calendars for staff.
• Staff IASB committees and coordinate with members.
• Communicate with school board members as needed.

Skills

MS Office

Word processing

Interpersonal skills

Database basics

Time management

Education

High school diploma

Tools

Microsoft Office Suite

Database software

Job description

The Illinois Association of School Boards (IASB) is seeking applicants for a full-time Administrative Assistant in the Governmental Relations Department. This position reports to the Associate Executive Director of Governmental Relations and will be headquartered in IASB’s Lombard office.

Position Summary

The Administrative Assistant is responsible for providing support to the Governmental Relations Department by aiding the team with core activities and providing administrative support to the Associate Executive Director and staff. Responsibilities include assisting with communications and publications, scheduling and organizing virtual and in‑person IASB meetings and events, organizing travel accommodations, filing IASB expense and other reports, managing legislative information and calendars, staffing Association committees, and communicating with school board members.

Education and/or Experience Requirements

The Administrative Assistant, Governmental Relations position requires a high school diploma or equivalent, basic knowledge of the Illinois legislative process, five years of related administrative work experience, or the equivalent combination of education and experience. Candidates should possess exceptional interpersonal skills, proficiency in word processing and Microsoft Office Suite, ability to use the Illinois General Assembly, Illinois Secretary of State, and Illinois State Board of Elections websites, and basic knowledge of how to work with databases, charts, and graphs. Additional competencies include proofreading and editing skills, the ability to organize office space, files, and data, and a high degree of self‑motivation and time management.

This position requires the employee to be able to lift, move, and safely handle boxes and materials up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions of the position.

The position offers an annual salary of $36,000 – $45,000, with a generous benefits package that includes holidays, vacation and sick time, medical, dental, vision, and life insurance, and retirement benefits. Position will be Hybrid Work eligible.