EXECUTIVE SECRETARY III

State-of-Illinois; Jacksonville (IL); On-site; USD 67,000 - 95,000; Full time

Benefits offered by this job

Bilingual pay

Job summary

State of Illinois is seeking a detail-oriented Secretary to the Superintendent at the Illinois School for the Deaf in Jacksonville. The role involves composing, transcribing, and keyboarding correspondence, maintaining files, and preparing reports for the Superintendent.

Responsibilities include serving as receptionist, managing ISBE data entries, timekeeping, and posting minutes. A strong emphasis on confidentiality and liaison duties with the Director’s office is required.

Qualifications

• Two years of secretarial or business college or equivalent and three years of secretarial experience, or high school and five years of secretarial experience.
• Typing at 55 words per minute.
• Ability to communicate using sign language (SLPI).

Responsibilities

• Performs complex secretarial and confidential work for the ISD Superintendent.
• Prepare reports including charts, graphs, software applications, etc.
• Serves as receptionist to the Superintendent’s Office.
• Enters staff inventory, unfilled positions, salaries, positions, evaluations, contract days and time off in ISBE system.
• Serves as timekeeper for multiple timekeeping groups.
• Liaison between ISD and the Director’s office.
• Posts ISD Advisory Council minutes and agenda to the ISD website.
• Performs other duties as assigned within the scope.

Education

Secretarial/Business College

High school

Typing 55 wpm

Sign language (SLPI)

Written communication

Oral communication

Administrative coordination

Meeting coordination

Confidentiality handling

Job description

Search by keyword (e.g. County, Job Title etc.)

Select how often (in days) to receive an alert:

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID:57874

Opening Date:08/13/2026
Closing Date: 08/26/2026
Agency:Department of Human Services
Class Title:EXEC SECRETARY III - 14033
Skill Option:Keyboarding
Bilingual Option:Manual Communication (Sign)
Salary: Anticipated Salary: $5,572-$7,898/month ($66,864-$94,776/year) + bilingual pay
Job Type: Salaried
Category:Full Time
County: Morgan
Number of Vacancies: 1
Bargaining Unit Code:RC014 Clerical Employees, AFSCME
Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

While not required,a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of yourapplication. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Division of Rehabilitation Services is seeking to hire a detail-oriented professional to serve as secretary to the Superintendent at Illinois School for the Deaf in Jacksonville and performs secretarial functions for the superintendent such as composing, transcribing, and keyboarding correspondence, maintaining files, and preparing reports for the superintendent. The Division of Rehabilitation Services (DRS) is the state’s lead agency serving people with disabilities committed to diversity, equity, inclusion, accessibility, and racial justice. The mission of the Division is to assist individuals with disabilities in achieving their goals of employment, education, and independent living.

Essential Functions

• Performs complex secretarial and confidential work for the Illinois School for the Deaf (ISD) Superintendent.
• Prepare reports including charts, graphs, software applications, etc.
• Serves as receptionist to the Superintendent’s Office.
• Enters non-certified staff inventory, unfilled positions, certified staff salaries, positions, evaluations, contract days and time off in the Illinois State Board of Education (ISBE) Employee Information System annually.
• Serves as timekeeper for multiple timekeeping groups.
• Serves as the liaison between ISD and the Director’s office.
• Posts ISD Advisory Council meeting minutes and agenda to the ISD website.
• Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of two (2) years of secretarial or business college and three (3) years of secretarial experienceOR completion of high school and five (5) years of secretarial experience.
• Requires ability to keyboard accurately at 55 wpm.
• Requires the ability to communicate using sign language at the Intermediate Level (Sign Language Proficiency Interview) using SLPI.

Preferred Qualifications

• Three (3) years of experience effectively communicating in written and oral formats and coordinating the day-to-day activities for an administrator in a public or private organization.
• Three (3) years of experience working in a public or private organization in a social or human services field maintaining confidentiality and handling sensitive information.
• Two (2) years of experience meeting deadlines with strong attention to detail while multitasking multiple projects.
• Two (2) years of experience developing and maintaining professional working relationships with staff, customers, vendors, and public.
• Two (2) years of experience developing, proofreading, and revising documents that include correspondence, spreadsheets, reports and presentations for a public or private organization.
• Two (2) years of experience coordinating meeting arrangements, including the maintenance of calendars and travel plans.

Conditions of Employment

• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.

*The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Work Hours: Mon-Fri, 8am-4:30pm, 1 hour unpaid lunch

Posting Group: Office & Administrative Support; Social Services

About the Agency: The Illinois Department of Human Services uplifts individuals and communities across Illinois. Our mission is to respond to the needs of all people in Illinois so they can lead healthy, safe, and enriched lives. Our vision is the future we are shaping with dignity and the well-being for everyone in Illinois. Our values are the principles that guide us as we work to remove systemic barriers and create lasting opportunities with Compassion, Accessibility, Responsibility, and Equity.

As a State of Illinois employee, you will receive a robust benefit package that includes the following:

• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
• Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill®Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions