Administrative Assistant, Golf Shop

Augusta National Golf Club; Augusta (GA); On-site; USD 40,000 - 56,000; Full time

Job summary

Augusta National Golf Club in Augusta, GA is seeking an Administrative Assistant to provide essential support for Golf Shop operations while maintaining strict confidentiality of Club matters. This full-time, on-site position requires professional demeanor and accuracy in handling documents and transactions.

You will manage calendars, process deposits and mail, coordinate travel and alterations, and assist Members with merchandise sales.

Qualifications

• High school diploma or equivalent required.
• Experience with basic bookkeeping or cash handling is preferred.
• Strong communication and organizational skills are essential.

Responsibilities

• Receives incoming calls and directs them appropriately.
• Type memos, correspondence, and department documents; edit and update forms.
• Organize and maintain central filing systems; suggest improvements.
• Maintain calendar for Senior Director, Golf Professionals; coordinate schedules.
• Reconcile cash register and petty cash; liaise with Accounting.
• Enter daily deposits; process mail and deliveries.
• Maintain contact information for the Golf Shop; monitor inventory.
• Coordinate travel arrangements for Senior Director, Golf Professionals.
• Coordinate alterations for green jackets; manage jacket inventory.
• Greet Members and guests; assist with merchandise sales.
• Operate a cash register; handle transactions.
• Perform other duties as assigned by management.

Skills

Oral and written communication

Customer service

Time management

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Job description

The primary responsibility of the Administrative Assistant is to provide administrative support for Golf Shop operations while maintaining the confidentiality of all Club business.This position is a full-time, on-site role in Augusta, GA.Job ResponsibilitiesReceives incoming phone calls and appropriately handles or directs the call.Types memos, correspondence and files department documents and forms. Edits and updates documents utilized by all Golf Shop employees.Organizes and maintains all central filing systems for the Golf Shop and makes recommendations for improvements to the filing system.Maintains the calendar for Senior Director, Golf Professionals, schedules appointments and coordinates gate access notifications.Reconciles the cash register and maintains petty cash fund.Communicates with Accounting on purchase orders and accounts payable purchase orders.Enter daily deposits into bank account.Processes and sorts incoming/outgoing mail.Maintains contact information for the Golf Shop.Purchases office supplies and maintains appropriate inventory.Coordinates the maintenance of all office equipment in the Golf Shop.Coordinates travel arrangement for Senior Director, Golf Professionals.Maintain a sufficient green jacket inventory to accommodate Member needs.Coordinates appointments with tailor for green jacket alterations.Updates spreadsheet to account and track all green jacket activity including inventory, sale and alterations and storage between Golf Shop and Housekeeping.Greet and provide professional and courteous assistance to Members and guests in the sale of golf shop merchandise and apparel.Operates a cash register for purchases.Performs other duties which are deemed by management to be an important part of the job.Physical demands are outlined immediately below.Physical DemandsAcceptable level of hearing and vision to perform job dutiesOccasionally required to walk and work with hands and arms, lift up to 25 pounds and/or drive a golf cart.Constantly required to sit, sometimes for several hours at a time, and use their hands and fingers to operate a computer.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functionsQualifications: Skills/Knowledge/Attributes:Must have working knowledge of Microsoft Word and Excel computer applicationsEffective oral and written communication skillsGood time management skills with the ability to prioritize multiple tasks effectivelyEffective customer service skillsHigh attention for detailAdvanced organizational skillsBasic math skillsRelative Experience/Education:0 – 2 years’ secretarial experience1 year bookkeeping experience preferredPrior sales experience is preferredHigh school diploma or equivalent is requiredRequired License(s):Possess a valid driver’s license and/or successfully completes the Club’s internal motor vehicle training programProjected Work Schedule:Must be available for a varying work schedule to include days, evenings, weekends, holidays, and overtime as required.Work Authorization & SponsorshipApplicants must be legally authorized to work in the United States at the time of hire. We are unable to provide visa sponsorship for this position.