Administrative Assistant, Global Investment Banking, Energy Group (Houston)

RBC Capital Markets, LLC; Houston (TX); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Total rewards

Career development

Team environment

Job summary

RBC Capital Markets, LLC is seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership and cross-functional teams in a fast-paced environment. The role emphasizes discretion, strong organizational skills, and the ability to manage competing priorities.

Responsibilities include calendar management, travel arrangements, meeting coordination, and expense reporting, with a focus on risk awareness and policy compliance.

Qualifications

• 5-10+ years of Administrative Assistant experience.
• Strong prioritization and multitasking abilities.
• Proficient in MS Word, Excel, PowerPoint; experience with Concur and Salesforce.

Responsibilities

• Provide direct support to junior and senior level executives within the Global Investment Banking group.
• Distribute mail and coordinate courier service.
• Answer and screen telephone calls professionally.
• Make domestic and international travel arrangements and manage changes.
• Manage executive calendars and scheduling.
• Coordinate meeting arrangements and catering.
• Prepare and manage expense reports via the expense system.
• Act as backup to other department staff as needed.
• Perform other duties or special projects as assigned.
• Identify operational risks and control deficiencies and escalate promptly.
• Review and comply with Firm Policies.
• Escalate risk loss events and deficiencies to line manager and risk functions.

Skills

Executive support

Calendar management

Travel coordination

MS Office

Salesforce

Discretion

Education

Bachelor's degree

Tools

Concur

Salesforce CRM

Job description

Job Description

What is the Opportunity?

We are seeking an experienced Administrative Assistant to provide comprehensive support to senior leadership and cross-functional teams. The ideal candidate will bring strong organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

What will you do?

• Provide direct support to junior and senior level executives within the Global Investment Banking group.
• Distribute mail and coordinate courier service as needed.
• Answer and screen telephone calls in a courteous and professional manner.
• Make domestic and international travel arrangements and handle changes as needed.
• Manage executive calendars and scheduling.
• Coordinate meeting arrangements (setting up conference calls, scheduling meeting rooms, arranging reservations, catering, etc.).
• Prepare, track and manage expense reports via expense reporting system - this is a high priority.
• Act as backup to other department staff members as needed - this is a high priority.
• Perform other duties or special projects as assigned.
• Proactively identify operational risks/ control deficiencies in the business.
• Review and comply with Firm Policies applicable to your business activities.
• Escalate operational risk loss events, control deficiencies and risks that you identify to your line manager and relevant risk and control functions promptly.

What do you need to succeed?

• 5-10+ years relevant/Administrative Assistant experience.
• Ability to prioritize and manage multiple tasks and projects.
• Demonstrated computer skills, with an emphasis on MS office (Word, Excel and PowerPoint), Concur and CRM Salesforce.
• Strong oral and written communication skills.
• Excellent interpersonal skills with the ability to establish and maintain strong working relationships at all organizational levels
• Good organization, follow-through, attention to detail and problem-solving skills.
• Ability to take initiative, function independently, and work in a team.
• Maintain the highest standards of professional and ethical conduct with strong oral and written communication skills.
• Ability to handle sensitive and confidential information with discretion
• Ability to work overtime as needed.
• Preferred qualifications: Bachelor's Degree and experience in financial services, or a regulated industry is advantageous

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

• A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable
• Leaders who support your development through coaching and managing opportunities
• Ability to make a difference and lasting impact
• Work in a dynamic, collaborative, progressive, and high-performing team
• Opportunities to do challenging work
• Opportunities to building close relationships with clients

Job Skills

• Adaptability
• Critical Thinking
• Customer Service
• Detail-Oriented
• Financial Engineering
• Financial Statement Analysis
• Investments Analysis
• Personal Development
• Personal Initiative
• Teamwork

Additional Job Details

• Address: 609 MAIN STREET:HOUSTON
• City: Houston
• Country: United States of America
• Work hours/week: 40
• Employment Type: Full time
• Platform: CAPITAL MARKETS
• Job Type: Regular
• Pay Type: Salaried
• Posted Date: 2026-09-21
• Application Deadline: Note: Applications will be accepted until 11:59 PM on the day prior to the application deadline date above

Our Employment Opportunities

At RBC, we are guided by living shared values of Client First, Integrity, Collaboration, Respect and Excellence and winning together as One RBC. We believe an inclusive workplace that has diverse perspectives is core to our continued growth as one of the largest and most successful banks in the world. Maintaining a workplace where our employees feel supported to perform at their best, effectively collaborate, drive innovation, and grow professionally helps to bring our Purpose to life and create value for our clients and communities. RBC strives to deliver this through policies and programs intended to foster a workplace based on respect, belonging and opportunity for all.

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RBC is presently inviting candidates to apply for this existing vacancy. Applying to this posting allows you to express your interest in this current career opportunity at RBC. Qualified applicants may be contacted to review their resume in more detail.