Administrative Assistant - Full Time

Vitality Living; Hudson (FL); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Generous PTO

401k

Job summary

Vitality Living in Hudson, FL, is seeking an Administrative Assistant to join our team. This role supports accounts receivable, processes data, and assists with daily clerical tasks in a vibrant senior living community.

You will onboard new staff to the timeclock system, assist with month-end close, reorder office supplies, and may drive the company vehicle for local trips.

We value integrity, discretion with confidential information, and strong English communication.

Qualifications

• High school diploma required; some college preferred.
• At least 6 months of receptionist/clerical experience.
• Ability to handle confidential information (HIPAA/PHI).
• Fluent in English, both written and spoken.

Responsibilities

• Assist with accounts receivable tasks including resident data, billing statements, and aging reports.
• Enroll and train new team members in timeclock system and mobile app.
• Support month-end close by collecting accruals and performing research as needed.
• Order and manage community office supplies.
• Operate company vehicle for local trips as needed.
• Perform other duties as assigned.

Skills

English communication

Customer service

Education

High school diploma

Tools

Timeclock system

Billing software

Job description

Join Our Team at Vitality Living as an Administrative Assistant at our Vitality Living Hudson Community!

At Vitality Living, we are more than just a place of work; we are a vibrant community dedicated to creating meaningful experiences for our residents, families, and team members. At Vitality, everyone is not only encouraged to be themselves but celebrated for it! Join us today and bring your individuality along!

Administrative Assistant Responsibilities

• Assists with accounts receivable functions to include maintaining resident data in systems and files, input of ancillary charges, monthly billing statement generation, review of aging reports, etc.
• Enrolls new team members into timeclock system and mobile app and trains them on expected use
• Assists with month end close procedures by collecting month end accruals from department heads and assisting with accounting research as necessary
• Managers and orders community office supplies as needed
• Drives company vehicle from community to social and other various destinations as needed or in the absence of the Transportation staff
• Performs other duties as assigned

Join Us Today If You Meet The Following Requirements

• Must be at least 18 years old with a valid driver's license and clean driving record
• High school diploma with some college preferred
• At least 6 months of prior similar experience in a receptionist or clerical position
• Meet and maintain state or provincial health related requirements and/or certifications
• Awareness of and ability to manage confidential and sensitive information such as financial records, payroll information, LOAs, and other HIPAA, PII, and PHI data
• Demonstrated ability to communicate effectively in English, both verbally and in writing

Some Of Our Benefits Include

• Medical, Dental, and Vision Insurance
• Generous PTO Plan
• Monthly and quarterly perfect attendance bonuses
• 401k

Job Details

• Full-Time
• Shift: 9am-5pm

Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.