Administrative Assistant - Full Time

Vitality Living Hudson; Hudson (FL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Generous PTO Plan

401k

Job summary

Vitality Living Hudson is seeking an Administrative Assistant to support resident and team operations in our Hudson community. The role involves AR tasks, data management, and general clerical duties.

The ideal candidate has at least 6 months in a receptionist or clerical role, with a valid driver’s license and the ability to handle confidential information in a HIPAA/PII/PHI environment. This is a full-time, on-site position with a 9am-5pm shift.

Qualifications

• Must be at least 18 years old with a valid driver’s license and clean driving record.
• High school diploma required; some college preferred.
• At least 6 months of experience in receptionist or clerical role.
• Ability to maintain confidential and sensitive information (HIPAA, PII, PHI).
• Strong English communication skills, written and verbal.

Responsibilities

• Assist with accounts receivable functions, resident data management, and monthly billing statements.
• Enroll new team members into timeclock system and mobile app; provide training on use.
• Assist with month-end close procedures by collecting accruals and supporting accounting research.
• Order and manage community office supplies as needed.
• Operate company vehicle for community-related travel as required.

Skills

Accounts Receivable

Receptionist Experience

Confidential Data Handling

English Proficiency

Education

High school diploma; some college preferred

Tools

Timeclock System

Mobile App

Job description

Hudson
Vitality Living Hudson
13707 Dallas Dr
Hudson, FL 34667, USA

Hudson
Vitality Living Hudson
13707 Dallas Dr
Hudson, FL 34667, USA

Join Our Team at Vitality Living as an Administrative Assistant at our Vitality Living Hudson Community!

At Vitality Living,we aremore than just a place of work;we area vibrant community dedicated to creating meaningful experiences for our residents, families, and team members. AtVitality, everyoneis notonly encouraged to be themselves but celebrated for it! Join us today and bring your individuality along!

• Assists with accounts receivable functions to include maintaining resident data in systems and files, input of ancillary charges, monthly billing statement generation, review of aging reports, etc.
• Enrolls new team members into timeclock system and mobile app and trains them on expected use
• Assists with month end close procedures by collecting month end accruals from department heads and assisting with accounting research as necessary
• Managers and orders community office supplies as needed
• Drives company vehicle from community to social and other various destinations as needed or in the absence of the Transportation staff
• Performs other duties as assigned

Join us today if you meet the following requirements:

• Must be at least 18 years old with a valid driver's license and clean driving record
• High school diploma with some college preferred
• At least 6 months of prior similar experience in a receptionist or clerical position
• Meet and maintain state or provincial health related requirements and/or certifications
• Awareness of and ability to manage confidential and sensitive information such as financial records, payroll information, LOAs, and other HIPAA, PII, and PHI data
• Demonstrated ability to communicate effectively in English, both verbally and in writing

Some of our benefits include:

• Medical, Dental, and Vision Insurance
• Generous PTO Plan
• Monthly and quarterly perfect attendance bonuses
• 401k
• Full-Time
• Shift: 9am-5pm

Vitality Living is an equal opportunity employer where you can Be You, Be Vibrant, and Belong.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the "Know Your Rights" notice from the Department of Labor.