Administrative Assistant / Front Desk

TEL Staffing & HR; Pensacola (FL); On-site; USD 21,000 - 29,000; Full time

Job summary

TEL Staffing is seeking a full-time Administrative Assistant / Accounting Assistant for a client in Pensacola, FL. This role supports the daily operations of the office and serves at the front desk, greeting visitors and directing inquiries.

The ideal candidate is energetic, highly organized, and able to communicate clearly in writing and conversation. A high school diploma is required, with proficiency in MS Office and a keen eye for detail.

Qualifications

• High school diploma required.
• Strong organizational, communication, and time-management skills.
• Proven ability to work in a fast-paced environment.
• Positive, high-energy attitude.
• Resourcefulness, creativity, and problem-solving skill set.
• Familiarity with office equipment (printers, fax machines, projectors).
• Proficiency in Microsoft Office including Excel and PowerPoint.
• Must pass pre-employment background check and drug screen.

Responsibilities

• Field inbound communications - answer calls and route inquiries.
• Coordinate scheduling - set up meetings for internal and external stakeholders.
• Organize internal resources - maintain files and office supplies.
• Liaise with visitors - act as point of contact at front desk.
• Communicate policies and procedures - inform employees of new rules and processes.

Skills

Organizational skills

Communication skills

Time management

Positive attitude

Resourcefulness

Problem solving

Familiarity with office equipment

Education

High school diploma

Tools

Microsoft Excel

Microsoft PowerPoint

Microsoft Office

Job description

TEL Staffing is looking for a FULL-TIME Administrative Assistant / Accounting Assistant for one of our clients in Pensacola, FL. This person will work to support the daily operations of the office, working at the front desk of the office.

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.

Requirements:

• High school diploma
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

***Must pass pre-employment background check and drug screen***

Schedule:

Monday - Friday....... 8am - 5pm

Pay Rate:

Position starts at $18/hr.

TEL Staffing complies with regulations enforced by the EEOC.

This position is Temp to Hire. No benefits are offered during the Temp period.