Accounting Assistant-Front Desk Admin

TEL Staffing & HR; Pensacola (FL); On-site; USD 21,000 - 29,000; Full time

Benefits offered by this job

Major health and dental insurance

Life insurance

Long term disability

401K with company match

Paid sick, vacation and holidays (8)

Professional training and industrycert

Referral incentives

Continuing education reimbursement

Job summary

TEL Staffing & HR in Pensacola, FL is seeking an Accounting Assistant-Front Desk Admin to support a growing office. You will handle daily administrative tasks, greet visitors, answer calls, and maintain records while handling confidential information.

Proficiency in Word, Excel, Outlook, PowerPoint and Adobe Acrobat is required, along with typing at least 60 wpm and strong communication. This temp-to-hire role offers benefits after the temporary period.

Qualifications

• High school diploma or equivalent required.
• Proficient in MS Word, Excel, Outlook, PowerPoint and Adobe Acrobat.
• Excellent verbal and written communication; strong organizational skills.

Responsibilities

• Greet visitors and direct them appropriately.
• Answer, screen, and forward phone calls; manage daily mail.
• Maintain supply inventory and order office essentials.
• Enter payments and review accounts payable entries in the system.
• Perform daily clerical tasks: filing, copying, scanning, and mailing.
• Prepare and maintain spreadsheets and reports.

Skills

Typing 60 wpm

Strong communication

Organizational skills

Ability to follow instructions

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Adobe Acrobat

Job description

We are looking for an enthusiastic, friendly, and professional Accounting Assistant-Front Desk Admin to work for a growing office in Pensacola FL.

The person in this position will be looking to grow within the company, and eager to learn. They will handle a variety of personnel-related administrative duties such as…

• Supporting daily administrative tasks.
• Ensuring smooth communication & prompt resolution of all queries.
• Handling confidential matters.
• Improve administrative support by coordinating processes, maintaining records, and managing related documentation.

Typical daily duties in this position will include (but are not limited to):

• Serve visitors by greeting & directing them appropriately
• Notifies company personnel of the arrival of their visitor
• Answering, screening, and forwarding incoming phone calls
• Receiving and sorting daily mail
• Order supplies for the front office, and maintain an accurate inventory of available stock
• Perform other clerical receptionist duties such as filing, photocopying, scanning, transcribing, and sending out mailings
• Create & maintain various spreadsheets
• Enter check payments against outstanding invoices
• Review AND correct accounts payable entries in automated system
• Accurate Data Entry for Accounts Payable
• Perform “Daily Collection Calls”
• Review & maintain monthly invoices
• Make monthly utility payments
• Make toll payments

REQUIREMENTS:

• Must be proficient with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat
• Must have strong typing skills (at least 60 wpm)
• Must have excellent communication skills
• Must be able to understand written and spoken instructions
• Must have great organizational skills
• Must have a High school diploma (or equivalent)

MUST pass a pre-employment drug screen AND background check

PAY:

Position starts at $18/hr.

SCHEDULE:

Monday - Friday 8am - 5pm

BENEFITS:

• Major health and dental insurance
• Life insurance
• Long term disability
• 401K with company match
• Paid sick, vacation and holidays (8)
• Professional training and industry certification
• Referral incentives
• Continuing education reimbursement

TEL Staffing complies with regulations enforced by the EEOC.

This position is Temp to Hire. No benefits are offered during the Temp period.