Administrative Assistant (FL, Pensacola)

Bethyl Laboratories, Inc; Pensacola (FL); On-site; USD 19,000 - 28,000; Full time

Benefits offered by this job

Seven Paid Holiday Days

Competitive Starting Rate

Medical, Vision, and Dental Insurance

401(k) Matching Program

Job summary

Five Star BreakTime Solutions in Pensacola, FL is seeking an Administrative Assistant to support customer service, data entry, and office tasks. The role requires attention to detail, strong communication, and team collaboration, with a Monday–Friday schedule and hourly pay.

Responsibilities include invoicing, payroll data entry, planogram reviews, asset management, and service-call coordination. Proficiency in Excel/Word is essential, with a background in office administration preferred.

Qualifications

• High school diploma or GED required with 1–3 years in administrative support.
• Strong attention to detail and accuracy in data entry and records.
• Good planning and time-management skills across multiple tasks.
• Ability to learn new software quickly and work with others.

Responsibilities

• Support customer service and administrative tasks
• Data entry and input daily invoices
• Assist with payroll data entry and PTO tracking
• Answer calls and emails and coordinate service calls
• Assist with planogram changes and promotional compliance
• Support asset management and petty cash processes
• Provide clerical support to multiple departments

Skills

Attention to detail

Verbal and written communication

Planning/organization

Team player

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Job description

Administrative Assistant (FL, Pensacola)

At Five Star BreakTime solutions, the Office AdminstrativeAssistantposition will assist in customer service, administrative support, data entry and support to various departments and managers. Attention to detail and an excellent level of accuracy are critical for success in this support position. Excellent multi-level verbal and written communication skills are essential.

• Seven Paid Holiday Days
• Competitive Starting Rate
• Medical, Vision, and Dental Insurance
• 401(k) Matching Program

Responsibilities:

• Inventory/Data assistance to the Warehouse Manager
• Input daily invoices
• New planogram entry & review of market planograms created by market support
• Assist with planogram changes & promotional compliance
• Asset assignment
• Money Room responsibilities:
  • Merchandiser Check-In
  • Issuance of petty funds
  • Documentation of movement
  • Research shortages
• Assist with compliance
• Issue Nayax devices and tracking swaps/installs
• Provision of screen cloud devices
• Assist with payroll data entry (PTO, sick, absences)
• Answer phone calls and emails (Customer Service Support)
• Assign & follow up on service calls

Qualifications:

• Ability to learn new software applications easily.
• Excellent attention to detail and accuracy
• Planning, organizing and time management skills.
• Information gathering and planning skills.
• Team player – must work well with others.
• Confidentiality
• Must be Proficient in Microsoft Excel, word etc.

Education/Experience:

• High School Diploma or GED
• 1-3 years of experience in a similar administrative support role.

Requirements:

• Must be able to pass drug screening.
• Must be able to pass Microsoft Excel assessment.
• Must be able to consent to a background check.

Position Information:

• Status: Full-Time
• Hours: Monday-Friday (7:30am-4:30pm)
• Pay: $17.00(Hourly)

ABOUT FIVE STAR BreakTime Solutions:

Join one of the nation’s largest on-site food and beverage service providers proudly offering custom solutions to our clients including micro markets, full-line vending, coffee service, pantry service, sustainable products, water (filtered and bottled) service, catering, and corporate food service.

Notice: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

EEO/Disabled/Veteran