Administrative Assistant for Plant Operations, Part-Time

Menno Haven; Chambersburg (Franklin County); On-site; USD 12,000 - 17,000; Part time

Benefits offered by this job

Excellent Health, Dental and Vision

Group Life Insurance

Employee Assistance Program

Loyalty Bonuses

Generous PTO

403(b) Retirement Plan

Job summary

Menno Haven in Chambersburg, PA is seeking an Administrative Assistant for Plant Operations to support the maintenance team and residents. This part-time on-site role focuses on coordinating work orders, data entry, resident billing for chargeable work, updating software, and producing reports.

You will also handle general clerical tasks while safeguarding resident information. The ideal candidate has a high school diploma or GED and 5+ years of reception/administrative experience, with

Qualifications

• High School Diploma or GED required.
• 5+ years of reception/administrative experience preferred.
• Experience with maintenance operations or senior living preferred.
• Proficiency with office computers and equipment; knowledge of Microsoft Office Suite preferred.

Responsibilities

• Greet residents and visitors warmly and direct them appropriately.
• Serve as first point of contact for inquiries and route to correct resources.
• Coordinate and track maintenance work orders.
• Perform data entry and resident billing for chargeable work.
• Update maintenance software and generate reports.
• Provide general clerical support and maintain confidentiality of resident information.
• All other duties as assigned.

Skills

Reception

Administrative support

Microsoft Office

Data entry

Communication

Customer service

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Administrative Assistant for Plant Operations, Part-Time

Job Category: ADMINISTRATION

Requisition Number: ADMIN001677

• Posted : September 30, 2026
• Part-Time
• On-site

Locations

Showing 1 location

Business Office
2011 Scotland Avenue
Chambersburg, PA 17201, USA

Description

The Administrative Assistant for Plant Operations serves as the key liaison between residents and the maintenance team, ensuring smooth communication and timely completion of maintenance work orders. This position is responsible for coordinating and tracking maintenance requests, performing data entry and resident billing for chargeable work, updating maintenance software, and generating reports. Additional duties include general clerical support such as typing, scheduling, and maintaining confidentiality of resident information.

ESSENTIAL FUNCTIONS OF POSITION

• Provide a warm and welcoming reception, greeting and directing residents, team members, vendors, and visitors professionally.
• Serve as a first point of contact for general inquiries, maintaining a foundational knowledge of policies, procedures, and department operations.
• Answer calls and directs people to locations and resources of the facility.
• Coordinate the maintenance work order process.
• Develop and maintain a good understanding of both Menno Haven campuses.
• Perform general administration tasks, including typing, proofreading, document preparation, data entry, and maintaining electronic files.
• Perform resident billing for chargeable work requests.
• Support Plant Operations projects and assist with various initiatives as needed.
• All other duties as assigned. Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.

Qualifications:

• High School Diploma or GED
• 5+ years of reception, administrative assistance or similar work preferred.
• General knowledge of maintenance department operations, preferred.
• Previous experience working with the senior population preferred.
• The ability to operate office equipment such as computers and fax/copier machine required.
• Knowledge of Microsoft Office Suite preferred.
• Must present and relate favorably to the public and senior living population.
• Capable of carrying out a given task with all the details necessary to complete the task on time.

Benefits (Dependent on Eligibility):

• Excellent Health, Dental and Vision plans
• Group Life Insurance
• Employee Assistance Program
• Loyalty Bonuses
• Generous PTO
• 403(b) Retirement Plan

Shift:

• Tuesdays 7am-3:30pm, Wednesdays 9am-1pm (12 hours per week)

Menno Haven is an Equal Opportunity Employer. Menno Haven provides equal employment opportunities to all team members and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, disability status, pregnancy, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.