Administrative Assistant — Food Service & Finance Support

Bon Appétit Management Company; Boston (MA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

Internal Employee Referral Bonus

Job summary

Bon Appétit Management Company in Boston is seeking a full-time Administrative Assistant to provide clerical support for food service programs at Fidelity, 200 Seaport Boulevard. This role requires prior administrative support experience and a stable, professional presence for a busy facility.

The position runs 7:30 AM to 4:00 PM, Monday through Friday, with duties including phones, filing, vendor invoices, bank deposits, and monthly financial activity.

Qualifications

• Previous administrative support experience is required.

Responsibilities

• Answer telephones and direct inquiries in a professional and client centric manner.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor.
• Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable.
• Enter weekly cash sales and meal counts using computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim form for reimbursement.
• Assist in preparation of end of month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain clean and safe work environment; ability to perform job safely.
• Performs other duties as assigned.

Skills

Administrative support

Phone handling

Record keeping

Job description

Bon Appétit Management Company in Boston is seeking a full-time Administrative Assistant to provide clerical support for food service programs at Fidelity, 200 Seaport Boulevard. This role requires prior administrative support experience and a stable, professional presence for a busy facility.

The position runs 7:30 AM to 4:00 PM, Monday through Friday, with duties including phones, filing, vendor invoices, bank deposits, and monthly financial activity.