Administrative Assistant - Finance

Gap Inc.; United States; Remote; USD 45,000 - 75,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support senior executives in a dynamic corporate environment. This role involves managing complex calendars, coordinating international travel, and ensuring efficient operations through effective communication and organization. The ideal candidate will demonstrate professionalism, confidentiality, and the ability to handle multiple tasks under pressure. If you thrive in fast-paced settings and are committed to personal and professional growth, this opportunity is perfect for you.

Qualifications

• Experience in supporting senior executives in a corporate environment.
• Ability to manage complex, multi-time zone calendars.

Responsibilities

• Provide administrative support to senior leadership.
• Manage calendars, schedule appointments, and arrange travel.

Skills

Calendar Management

Travel Coordination

Expense Reporting

Microsoft Office

Communication Skills

Confidentiality

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

About the Role

In this role, you will be responsible for the overall operations of one or more executives, including calendar management, business meetings, email support, coordinating domestic and international travel arrangements, completing expense reports, and other tasks or projects as required.

What You'll Do

• Provide administrative support to a department, management group, or executive on the Senior Leadership Team and below.
• Manage calendars, schedule appointments, answer phones, arrange travel, maintain files, order office supplies and equipment, process mail, copy documents, schedule and plan meetings (including booking meeting rooms and flip charts), and handle expense reports.
• Apply substantial understanding of the role to complete a wide range of tasks efficiently.
• Work with minimal instruction on daily tasks and general guidance on new assignments, handling moderately difficult tasks that require judgment and discretion, often of a confidential nature.
• Manage multiple tasks or projects concurrently, often under tight deadlines.

Who You Are

• Experienced in supporting senior executive leaders within a global corporate environment.
• Skilled in managing complex, multi-time zone calendars, coordinating international travel, and processing detailed expense reports accurately and efficiently.
• Excellent verbal and written communication skills, proficient in Microsoft Office tools, capable of building strong relationships across all management levels.
• Possess a strong sense of urgency, resilience, and professionalism in handling multiple complex tasks and organizational changes.
• Maintain a high level of professionalism and confidentiality, remaining composed and solution-oriented under pressure.
• Committed to continuous personal and professional development, open to training and mentorship opportunities.