Administrative Assistant / Filer

Chrysalis of Ogden, UT; Murray (UT); On-site; USD 22,000 - 26,000; Part time

Benefits offered by this job

Health insurance

Flexible schedule

Rewarding experience

Job summary

Chrysalis of Ogden, UT is seeking an Administrative Assistant to support daily office operations and HR processes. You will answer phones, coordinate trainings, call references, file confidential documents, and assist with monthly reports for Support Coordinators under the supervision of HR and the Area Director.

This entry-level, part-time position offers a competitive wage and opportunity to develop strong administrative and communication skills in a supportive team environment.

Qualifications

• 18 years of age or older with a high school diploma or GED.
• Capable of communicating well in both verbal and written form.
• Ability to prioritize work and meet deadlines.
• Strong public relations skills with outside professionals and state employees.
• Teamwork and professional phone etiquette.

Responsibilities

• Answer phones and coordinate trainings at the office.
• Call references on potential new employees and assist HR processes.
• File and manage papers with confidentiality.
• Distribute monthly MPRs and financial statements to Support Coordinators.
• Perform other duties as assigned by Human Resources and the Area Director.

Job description

Hourly Wage: $16.00 - $19.00

Monday - Friday 9:00am to 5:00pm

Chrysalis Provides support for people that have developmental disabilities to help them gain greater independence by making a difference daily in applying the five Chrysalis Values: Respect, Safety, Fun, Mentoring and Accountability

SUMMARY OF RESPONSIBILITIES:

The Administrative Assistant duties include: answering phones * calling employees to sign up for trainings held at the office * calling references on potential new employees * filing * send out monthly MPR's and financial statements to Support Coordinators * maintain confidentiality with paperwork handled * and any other duties as assigned by Human Resources and the Area Director.

MINIMUM QUALIFICATIONS:

18 years of age or older with a high school diploma or GED. Must be capable of communicating well in both verbal and written form. Demonstrate the ability to prioritize work and able to complete all assignments within the allotted time frames. Great public relations skills in working with a variety of outside professional and state employees. The Administrative Assistant is expected to work part-time office hours Monday-Friday. It is strongly preferred the Administrative Assistant to qualify to be a driver for the company but not required.

DESIRED REQUIREMENTS:

• Have good judgment
• Have good general writing skills and can articulate oneself on a variety of issues.
• Proficient in the use of email, Word, Excel and comfortable using a copy and fax machine
• Excellent interpersonal and communication skills to deal effectively with employees and clients
• Demonstrate professional phone etiquette working with employees, outside professionals, and state employees
• Ability to create simple documents and formal letters
• Ability to prioritize multiple projects and demonstrate time management skills
• Ability to work effectively in team to delegate projects

This entry-level position starts at a competitive wage of $16-19/hr, depending on experience. In addition, we offer our full-time employees excellent benefits including health insurance as well as flexibility and a rewarding experience.