Administrative Assistant / File Clerk (Full-Time)

First Capital Finance/Florida First Capital; Tallahassee (FL); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Simple IRA

Health insurance

Dental insurance

Vision insurance

Life & Long-term Disability

FSA

Vacation & Sick days

Paid holidays

Occasional remote work

Job summary

Florida First Capital Finance Corporation (FFCFC) is seeking an Administrative Assistant for our Tallahassee, FL office. The role supports the Corporate Administration team with a variety of general office tasks, mail handling, and staff coordination.

The ideal candidate has 1+ years of administrative experience, strong attention to detail, and a collaborative mindset. In-office Monday–Friday, with occasional travel; a background check is required.

Qualifications

• 1+ years of administration experience.
• 2. Keen attention to detail and thoroughness.
• 3. Team player who collaborates well.
• 4. Ability to multitask and prioritize.
• 5. Strong organizational skills.
• 6. Availability for full-time, 8:00am–5:00pm in Tallahassee, FL, with possible travel.
• 7. Ability to pass a criminal background check.
• 8. Willingness to lift 15–50 pounds.

Responsibilities

• Provide general administrative office support including mail, errands, and staff lunches.
• Transport CEO and team members to appointments as needed, within Tallahassee and occasionally longer trips.
• Answer incoming phone calls and record mail activity.
• Assist with scheduled grounds maintenance tasks.
• Handle special projects for the company as needed.
• Support basic bookkeeping tasks in QuickBooks as a bonus capability.

Skills

Administrative support

Team collaboration

Organizational skills

Multitasking

Attention to detail

Criminal background clearance

Education

High school diploma or equivalent

Tools

QuickBooks

Job description

Industry: Non-profit organization specializing in SBA 504 loans

Compensation: Competitive salary based on qualifications and experience plus a comprehensive benefits package (see below for details)

Location: Tallahassee, FL (in-office)

Summary of Qualifications

• High school diploma or equivalent
• One (1)+ years of experience in an administrative or clerical position
• Ability to pass a criminal background check
• Available to work in-office Monday - Friday, approximately 8:00am - 5:00pm

About us: Florida First Capital Finance Corporation (FFCFC) is a self-sufficient non-profit organization with headquarters in Tallahassee, FL and other offices across Florida, Alabama and Georgia. When applying for a new job, we feel that it's important for you to know about the workplace culture. You can read about Our Story on our website. At FFCFC, our mission is to drive economic development and job creation by helping small business access capital through SBA, U.S. Treasury and state loan programs. We are especially proud of our goal of increasing lending assistance to underserved businesses and communities. FFCFC is a stable and growing non-profit organization, and we have a lot of pride in our achievements and in our mission. Our workplace is a smaller office environment, so you get to know everyone in the office (i.e. you won't just be a "number").

About this position: We are seeking a methodical, organized, and curious Administrative Assistant to join our team. This position is based in our Tallahassee, FL office and reports to the Corporate Administration team. The Administrative Assistant will handle a variety of tasks that will have long-term business value to the company, as well as other basic office/staff support and special projects. Proven successful experience with general administration duties is required.

We are specifically looking for someone who

• Is a team player who enjoys collaborating
• Enjoys days filled with a variety of tasks
• Double checks their work and takes pride in producing quality results
• Understands the value a strong support staff brings to a company
• Is looking for more than just a "job" and wants a stable career with a growing organization
• Wants to work for an organization that has a higher purpose than simply making a profit
• Currently lives in Tallahassee, FL or is willing to relocate here

Essential Functions of the Administrative Assistant

• Completing general administrative office assistance including picking up and delivering mail, running errands, and picking up staff lunches
• Performing courier services, including transporting CEO and other team members to various appointments generally within Tallahassee but occasionally on longer distance trips
• Answering incoming phone calls
• Recording incoming/outgoing mail
• Completing scheduled grounds maintenance tasks
• Completing additional special projects as needed by the company
• Bonus would be the ability to perform basic bookkeeping tasks in Quickbooks

Requirements

The ideal candidate is someone who:

• Has 1+ years of administration experience
• Possesses a keen attention to detail
• Is a team player who enjoys collaborating and working with others
• Can multitask and prioritize projects based on changing needs
• Possesses strong organizational skills
• Is available to work full-time Monday - Friday from approximately 8:00am to 5:00pm in our Tallahassee, FL office, but also willing to undertake work-related travel that may include an overnight stay
• Can pass a rigorous criminal background check
• Can regularly lift 15 - 50 pounds

Benefits

• A competitive annual salary based on experience and qualifications
• A generous annual contribution to a simple IRA account based on the organization's financial performance
• A workplace culture that supports collaboration, teamwork, training, and professional growth
• A tight team environment where you get to know all of your colleagues (i.e. you're not just a number)
• Health insurance through Capital Health Plan (Tallahassee) or Florida Blue (100% employer paid for the employee, partial or up to full coverage for family)
• Dental insurance that is 100% employer-paid
• Optional vision insurance
• Life and long-term disability insurance (100% employer paid)
• Voluntary flexible spending account (FSA)
• 12 vacation days and 10 sick days accrued each year
• Seven (7) paid holidays each year
• Occasional remote work can be discussed

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are ADA compliant and an E-verify employer.