EXECUTIVE ASSISTANT

Members First Credit Un; Pensacola (FL); On-site; USD 34,000 - 41,000; Full time

Job summary

Members First Credit Union of Florida in Pensacola, FL is seeking an Executive Assistant to provide high-level administrative and confidential support to the President/CEO and to serve as a central coordination point for executive activities.

You will manage executive scheduling and communications, support executive meetings and strategic initiatives, and help ensure the President/CEO is prepared for internal and external responsibilities.

Qualifications

• Associates or bachelor’s degree in business administration, communications, office administration, or related field preferred.

Responsibilities

• Provide high-level administrative and confidential support to the President/CEO.
• Manage executive scheduling and communications.
• Coordinate executive meetings and prepare minutes.
• Maintain confidential records and documents.

Skills

Executive support

Calendar management

Communication skills

Meeting minutes

Microsoft 365

Confidentiality

Document management

Canva proficiency

Education

Associate or Bachelor’s degree preferred

Tools

Microsoft 365

Canva

Electronic document-management tools

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

EXECUTIVE ASSISTANT

Full Time Professional PENSACOLA, FL, US 1 Attachments

7 days ago Requisition ID: 1026

Salary Range: $25.00 To $30.00 Hourly

POSITION SUMMARY

The Executive Assistant provides high-level administrative, organizational, and confidential support to the President/CEO and serves as a central coordination point for executive activities. The position requires exceptional integrity, discretion, judgment, professionalism, and the ability to oversee highly confidential and sensitive information. The Executive Assistant manages executive scheduling and communications, supports executive meetings and strategic initiatives, coordinates executive records and follow-up, and helps ensure the President/CEO is prepared for internal and external responsibilities.

EDUCATION AND/OR EXPERIENCE

Associate or bachelor’s degree in business administration, communications, office administration, or a related field preferred; equivalent relevant experience may be considered in lieu of a degree. Five or more years of progressively responsible administrative experience, including substantial support to a senior executive, C-suite leader, or comparable leadership position, is preferred. Experience in a credit union, bank, regulated financial institution, or professional-services environment is highly desirable.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Unquestioned integrity with the ability to maintain strict confidentiality and exercise discretion with sensitive information. Excellent written and verbal communication skills, including grammar, proofreading, business correspondence, and meeting-minute preparation. Exceptional organizational, prioritization, attention-to-detail, and follow-through skills, with the ability to manage multiple deadlines and changing priorities independently. Professional judgment, tact, and diplomacy when interacting with Executives, employees, Board and Committee Members, vendors, and community leaders. Ability to anticipate needs, identify matters requiring escalation, and distinguish routine issues from those requiring President/CEO attention. Advanced proficiency in Microsoft 365 and electronic document-management tools, with the ability to learn Credit Union systems and Board/meeting technology; Canva proficiency preferred. Ability to maintain accurate records and securely manage confidential electronic and paper documents. Working knowledge of executive-office practices, meeting administration, and financial-institution terminology preferred. Must be bondable.

PHYSICAL DEMANDS

Work is primarily performed in a professional office. The position requires attendance at meetings, training sessions, or community events as designated. The employee must be able to communicate effectively in person, by telephone, and through electronic channels; operate standard office equipment; and remain stationary or move within an office environment for extended periods. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform the essential functions.

HOURS

The hours of this job are standard and related to the needs of the membership and business flow. General hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, although hours may change based on needs. Flexibility to attend early morning, evening, or off-site meetings, strategic sessions, community events, and other executive activities as required.

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The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be construed as an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

Equal Opportunity Employer

Members First Credit Union of Florida is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.