Administrative Assistant: Facilities & Workforce Support

True North Recovery; Wasilla (AK); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

ICHRA Health Insurance Policy Reimb.

401K Plan - 100% Match Up To 5%

Life & ADD Insurance Policy 100%

Vision and Dental Policy 90% covered

10 Paid Holidays a Year

Paid Time Off Accrual

Paid Training and Credentialing

Short term and long-term disability

Monthly cash stipend

Supplemental benefits including: ICU,

Job summary

True North Recovery is seeking an organized Facilities & Workforce Development Support professional to assist the Facilities Director and Workforce Development Manager. This role coordinates projects, schedules, participant information, documentation, and communications across multiple locations while maintaining confidentiality and high standards of accuracy.

The ideal candidate has at least 1 year in administrative roles, strong communication skills, and proficiency with office software.

Qualifications

• High school diploma or equivalent; college degree preferred.
• At least 1 year of experience in administration, facilities, workforce development, human services, or a related field.
• Proven administrative and organizational experience.
• Strong attention to detail and follow-through.
• Knowledge of office management systems and procedures.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with computers, email, calendars, spreadsheets, and office software.
• Combination of education and experience accepted.
• Employment is contingent upon receipt of a satisfactory state and federal background check.
• Must be able to pass pre-employment alcohol and drug screen.

Responsibilities

• Track construction, remodels, repairs, maintenance, and property improvement projects.
• Coordinate schedules with contractors, vendors, staff, and service providers.
• Maintain project documentation, deadlines, quotes, inspections, and follow-up items.
• Assist with work-order and maintenance tracking through MaintainX.
• Support facilities operations across multiple locations.
• Coordinate meetings, inspections, site visits, and project-related communications.
• Maintain participant files, tracking systems, schedules, and program documentation.
• Track participant hours, program phases, training, work assignments, and advancement.
• Assist with participant intake, orientation, job-readiness activities, and training coordination.
• Coordinate participant schedules with supervisors, treatment obligations, and program activities.
• Support workforce placements and transitions across construction, maintenance, automotive, janitorial, Print & Sign, and other work tracks.
• Assist with documentation for HR, grants, audits, and program reporting.
• Maintain calendars, task lists, deadlines, and follow-up systems.
• Document action items and ensure responsibilities are followed through.
• Communicate with leadership, supervisors, vendors, contractors, participants, and internal departments.
• Identify missing information, stalled projects, and approaching deadlines.
• Help develop forms, checklists, spreadsheets, and processes that improve organization and efficiency.
• Maintain confidentiality and handle sensitive information appropriately.

Skills

Communication

Organizational skills

Multitasking

MS Office

Education

High school diploma or equivalent

College degree preferred

Tools

MaintainX

MS Office Suite

Job description

True North Recovery is seeking an organized Facilities & Workforce Development Support professional to assist the Facilities Director and Workforce Development Manager. This role coordinates projects, schedules, participant information, documentation, and communications across multiple locations while maintaining confidentiality and high standards of accuracy.

The ideal candidate has at least 1 year in administrative roles, strong communication skills, and proficiency with office software.