Associate, Hotels & Meetings (External Agency Staff)

National Football League; New York (NY); On-site; USD 34,440 - 41,328; Full time

Job summary

The National Football League is seeking an Associate, Hotels & Meetings to support the Live Events team in planning and executing tentpole events and executive meetings, with a focus on hotel management, meeting planning and execution. This is an onsite, long-term hourly contract at the NFL League Office in New York, NY.

You will manage hotel contracts, assist with RFPs, coordinate on-site operations for major events (Super Bowl, Draft, International Games), and work with multiple departments to

Qualifications

• Minimum 2 years of hotel with a focus on room management and function room operations.
• Adept at contract negotiations and proven experience working with hotel contracts.
• Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management.
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Strong organizational and presentation skills
• Strong writing and communications skills
• Proactive self-starter who works well within a team, strong interpersonal skills

Responsibilities

• Manage the execution of 100+ hotel contracts for future events and assist with onboarding through supplier portal.
• Assist with the RFP process and hotel sourcing strategy for NFL International Games, identifying staff, vendors, and headquarters hotel accommodations while managing contract negotiations.
• Support the Super Bowl hotel assignment process by working with departments and partners to assign 20,000 rooms.
• Manage hotel reservations for 800+ attendees at tentpole events including Super Bowl and International Games.
• Execute Super Bowl headquarter hotel operations: contract management, reservations, meeting space logistics, F&B, signage, and vendor coordination.
• Coordinate planning meetings across all tentpole events, sourcing hotels via RFP platform and tracking proposals.
• Lead on-site event management for Owners Meetings and department meetings including room blocks, client check-in, credential distribution, and registration.
• Attend planning meetings for current and future tentpole events and outline goals for each trip.
• Work cross-functionally with internal departments on meetings throughout the year.
• Reconcile budgets and invoices with finance for tentpole events and meetings.
• Support the team with contract management, updating the special events calendar and budgets.

Skills

Hotel management

Contract negotiations

Room block management

Vendor coordination

Budgeting

Organizational skills

Communication skills

Event planning

Tools

Meeting Evolution

Cvent

Microsoft Excel

PowerPoint

Job description

Associate, Hotels & Meetings (External Agency Staff)

New York, New York, United States

The NFL Live Events team is responsible for the planning and execution of the league’s tentpole events and International Games. The Associate position plays an integral role in supporting the Events team with the execution of all tentpole events and executive meetings with a focus on hotel management, meeting planning and execution.

This is a long-term hourly contract opportunity based onsite at the NFL League Office in New York, NY.

Responsibilities:

• Manage the execution of 100+ hotel contracts for future Super Bowl and Draft bids and assist with onboarding process through our supplier portal.
• Assist with the RFP process and hotel sourcing strategy for NFL International Games, which includes identifying and securing staff, vendor, and headquarters hotel accommodations while managing contract negotiations, and working with Finance on budget considerations.
• Support the Super Bowl hotel assignment process by working closely with departments and partners assigning 20,000 rooms.
• Manage hotel reservations for 800+ attendees at all tentpole events which include Super Bowl, Pro Bowl, Combine, Draft, Flag Championships, Hall of Fame, Kickoff, International games and meetings.
• Execute Super Bowl headquarter hotel operations that include contract management, hotel reservations, meeting space logistics, food & beverage, signage, and vendor coordination.
• Coordinate planning meetings across all tentpole events for current year and future. This entails sourcing hotels through our RFP platform and tracking proposals.
• Lead effort for on-site event management for Owners Meetings and department meetings including room block management, client check-in, credential distribution, and registration.
• Attend all planning meetings, as needed for current and future tentpole events and outline goals and objectives for each trip.
• Work cross functionally with various internal departments on meetings throughout the year.
• Reconcile budgets and invoices with finance team on for all tentpole events and meetings.
• Support the team in various capacities including contract management, updating the special events calendar and tracking budgets.

Required Qualifications:

• Minimum 2 years of hotel with a focus on room management and function room operations
• Adept at contract negotiations and proven experience working with hotel contracts
• Hotel and venue management with a focus on room block build/management, attrition mitigation, function room costing and management
• Ability to manage multiple projects in a fast-paced, high-pressure environment
• Ability to lead others and collaborate with a variety of groups at different levels
• Strong organizational and presentation skills
• Strong writing and communications skills
• Proactive self-starter who works well within a team, strong interpersonal skills

Preferred Qualifications:

• Experience with hotel contracts, negotiating, and meeting planning
• Experience with Meeting Evolution, Cvent or other event registration sites
• Strong Microsoft Excel and PowerPoint skills
• C level/VIP management and service
• Knowledge in RFP creation and process

Other Key Attributes / Talent Characteristics:

• Team player with positive attitude
• High energy
• Strong work ethic

Physical Demands:

This is a Special Events hotel and VIP management role, at times may require physicality. This could involve lifting, long hours of standing and physical movement during an event and extensive travel requirements.

Travel:

Significant domestic and international travel required, including some weekends, up to 50%. Several weeks on the road during event delivery.

Terms /Expected Hours of Work:

This job posting is for a position with one of the NFL’s third-party agency partners that provides services to the NFL. The individual selected for this role will be an employee of that third-party agency and not the NFL. All compensation, benefits, and other terms and conditions of employment are handled by the agency. The assignment to provide services to the NFL will be limited in duration but may be extended for an additional period by agreement between the NFL and the agency.

Salary / Pay Range:

$25 - $30 USD

Benefits Information To learn more about our comprehensive benefits offerings, please visit: NFL BENEFITS

At the NFL, in-person work at our offices is a top priority because it allows us to collaborate more effectively, build stronger connections, and maintain the culture that drives our success. This role requires onsite presence at an NFL office or stadium location, and remote and/or hybrid working options are not offered.

NO RELOCATION ASSISTANCE WILL BE PROVIDED.

The NFL is committed to building an inclusive work environment that reflects our incredible fan base. We provide an environment of mutual respect where equal employment opportunities are available to all employees and applicants without regard to status as protected by applicable federal, state, and local laws.

WHO WE ARE:

NFL Core Values:

• Respect: Everyone matters. We celebrate diverse opinions, honor hard work, and value every contribution.
• Integrity: We do what's right, even when it's tough. We hold ourselves accountable and always follow through.
• Team Responsibility: We support each other and our communities. No one is bigger than the game, and every action impacts others.
• Resiliency: We set high standards, overcome adversity, and adapt to challenges, always striving for excellence.
• Build Talent: We develop and nurture potential, empowering individuals to grow and succeed.
• Execute: We take action with precision, delivering results that drive our goals forward.
• Inspire: We motivate others through vision, energy, and a commitment to excellence.
• Live Our Values: We embody our core principles in every decision and action.
• Know the Business: We stay informed, understand our industry, and make decisions that strengthen our position.
• Think Big: We challenge the status quo, envision bold possibilities, and strive for transformative impact

WHO YOU ARE:

Talent Attributes: What we expect for our employees:

• Embody an enthusiastic, proactive can-do attitude
• Embracegrit,free from ego orentitlement
• Excel as a relationship builder, with the ability to influence
• Eager learner, driven by passion rather than justambition
• Encompasses an incredible work ethic with an agile mindset