Administrative Assistant / Entry Level (Remote)

Workoo Technologies; Phoenix (AZ); Remote; USD 38,000 - 52,000; Full time

Benefits offered by this job

Comprehensive health care

401(k) Savings Plan

Tuition reimbursement

Paid holidays and time off

Flextime and virtual work options

Job summary

A financial services firm is seeking a motivated Administrative Assistant to support senior executives from a remote location. The role involves coordinating schedules, managing communications, and ensuring operational efficiency. Candidates should have strong organizational and communication skills, along with proficiency in MS Office. This position offers opportunities for professional growth and a supportive work environment with comprehensive benefits.

Qualifications

• Experience as an assistant to senior executives is preferred.
• Relevant work experience in a similar field or industry is required.
• Meticulous attention to detail, focused on accuracy and quality.

Responsibilities

• Coordinate calendars and schedule travel arrangements.
• Prepare and submit expense reports and purchase orders.
• Manage hybrid work implementations and office supply requests.
• Conduct communications needs for the bank's senior executive team.

Skills

Organizational skills

Communication skills

MS Office proficiency

Attention to detail

Education

High School diploma or equivalent

Job description

Administrative Assistant / Entry Level (Remote)

About the job Administrative Assistant / Entry Level (Remote)

We look for a passionate and highly motivated Executive Administrative Assistant.

This position supports the CRO and bank senior executives and plays a vital role in the effective operation of the organization, driving and supporting high-profile initiatives on behalf of TFSB and the broader organization.

Responsibilities include Administration, Communications, Governance, and Facilities Support. This position provides a truly unique opportunity for an individual looking to expand their knowledge and the banking industry. The incumbent will see up close how our leaders drive the business forward at a critical time for the organization and support a rapidly growing team that is on a journey to build the future of financial services.

What youll be doing

• Coordinate calendars and schedule travel arrangements for the bank's senior executive team.
• Coordinate and schedule departmental meetings and events, etc.
• Prepare and submit expense reports assuring timely submission and accurate documentation.
• Coordinate with Human Resources and the executive team to assist with hiring and onboarding new team members.
• Guide and train team members on various enterprise applications.
• Prepare and submit purchase orders and invoices.
• Conduct communications needs for the bank's senior executive team.
• Knowledge Management keep up-to-date versions of distribution lists, organization charts, calendar management, and other documents. Effectively champion and monitor the use of the Teams folder, driving effective communication and information sharing across the teams.
• Content creation - development of, and/or contribution to, visually robust and high-quality presentations for key internal and external audiences (executive Board meetings, Town Halls, etc.).
• Presentation - use strong analytical thinking and the ability to communicate bank processes and data clearly and concisely.
• Enable optimal hybrid work implementation, office supply/facilities requests, and schedule management.
• Manage pool car and bank lease vehicle program.
• Manage and coordinate employee resources for Henderson office technology (copiers, scanners, etc.), cube/office assignments, workspace needs (desks, monitors, peripherals, etc.), overall organization, and upkeep of the facility.
• Identify and/or manage a number of ad hoc projects or process improvements related to the Policy and Procedure upkeep for the bank.

What you bring

• High School diploma or equivalent or higher education.
• Years of relevant work experience in a similar field and/or industry.
• Superior organizational and communication skills with the ability to plan, multi-task, and prioritize to ensure adherence to deadlines.
• Meticulous attention to detail, focused on the accuracy and quality of deliverables.
• Excellent executive relationship skills.
• Experience as an assistant to senior executives.
• Financial Services Experience, experience working in the financial services sector.
• Excellent MS Office skills (including PowerPoint and Excel).

What well bring

During your interview process, our team can fill you in on all the details of our industry-leading benefits and career development opportunities. A few highlights include:

• A work environment built on teamwork, flexibility, and respect.
• Professional growth and development programs to help advance your career, as well as tuition reimbursement.
• Vehicle purchase & lease programs.
• Comprehensive health care and wellness plans for your entire family.
• Flextime and virtual work options (if applicable).
• 401(k) Savings Plan featuring a company match, as well as an annual retirement contribution regardless of whether you contribute.
• Paid holidays and paid time off.
• Referral services related to prenatal services, adoption, childcare, schools, and more.
• Flexible spending accounts.
• Relocation assistance (if applicable).

Allied Global Marketing is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, veteran status, or any other status protected under federal, state or local law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.