Administrative Assistant - Entry Level

Total Quality Logistics; Louisville (KY); On-site; USD 27,000 - 29,000; Full time

Benefits offered by this job

Health coverage

Dental coverage

Vision coverage

401k match

Employee discounts

Financial wellness

Tuition reimbursement

Great Place to Work

Job summary

Total Quality Logistics (TQL) in Louisville, KY is seeking an Administrative Assistant to support our satellite office, handling office management, onboarding, and receptionist duties. You will work closely with leadership, manage schedules, and assist with events and engagement initiatives.

Be the go-to person for office needs; coordinate travel, prepare reports, and ensure a professional, confidential environment in a fast-paced setting.

Qualifications

• 1+ years of experience in customer service, front of office, or related field.
• High energy with excellent communication skills.
• Ability to multitask in a fast-paced environment.
• Organized with a strong attention to detail.
• Proficient with Outlook, Word, Excel, PowerPoint.
• Adaptable to changing priorities.
• Professional attitude and confidentiality.

Responsibilities

• Office Management Support events and employee engagement efforts in your office.
• Assist with onboarding new hires in your office.
• Communicate with Facilities department and property manager.
• Order and maintain office supplies.
• Oversee the overall cleanliness of the office.
• Leader Support Manage and maintain the manager’s schedules.
• Create weekly and monthly Sales reports.
• Complete expense reports for manager.
• Coordinate travel arrangements with TQL’s Travel Team.
• Other tasks as needed to help save leadership time.
• Reception Support Greet and escort job applicants through their onsite interviews.
• Prepare and distribute agendas for department meetings.
• Screen incoming calls and transfer to appropriate individuals.
• Pick up packages and mail, and distribute to the office.

Skills

Customer service

Front of office

Communication

Multitasking

Organization

Confidentiality

Outlook

Word

Excel

PowerPoint

Adaptability

Tools

Outlook

Word

Excel

PowerPoint

Job description

About the role:

As an Administrative Assistant for TQL, you play an integral role in the culture and employee experience in our satellite office. You will be responsible for supporting multiple leaders, handle office management responsibilities, culture initiatives, and manage receptionist duties. If you are someone who enjoys a variety of tasks and projects, interacting with people at all levels within the organization, and have an outgoing and professional attitude, apply today.

What’s in it for you:

• Compensation starting at $19.78 to $21.00/hour
• Be the go-to person for any office needs
• Every day is different – diverse range of tasks and duties
• Build relationships and support leadership
• Comprehensive benefits package Health, dental and vision coverage
• 401(k) with company match
• Perks including employee discounts, financial wellness planning, tuition reimbursement and more
• Certified Great Place to Work with 900+ lifetime workplace award wins

What you’ll be doing:

• Office Management Support events and employee engagement efforts in your office
• Assist with onboarding new hires in your office
• Communicate with Facilities department and property manager
• Order and maintain office supplies
• Oversee the overall cleanliness of the office
• Leader Support Manage and maintain the manager’s schedules
• Create weekly and monthly Sales reports
• Complete expense reports for manager
• Coordinate travel arrangements with TQL’s Travel Team
• Other tasks as needed to help save leadership time
• Reception Support Greet and escort job applicants through their onsite interviews
• Prepare and distribute agendas for department meetings
• Screen incoming calls and transfer to appropriate individuals
• Pick up packages and mail, and distribute to the office

What you need:

• 1+ years of experience in customer service, front of office, or related field
• High energy with excellent communication skills
• Ability to work in a multitasking, fast paced environment
• Organized with a strong attention to detail
• Proficient computer skills – Outlook, Word, Excel, PowerPoint
• Adaptable to changing priorities
• Have a professional attitude and confidentiality

Where you'll be: 10400 Linn Station Rd Ste 300, Louisville, KY 40223

Employment visa sponsorship is unavailable for this position. Applicants requiring employment visa sponsorship now or in the future (e.g., F-1 STEM OPT, H-1B, TN, J1 etc.) will not be considered.

About Us

Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it.
As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability to write your own paycheck.
What’s your worth? Our open and transparent communication from management creates a successful work environment and custom career path for our employees. TQL is an industry-leader in the logistics industry with unlimited potential. Be a part of something big.
Total Quality Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
If you are unable to apply online due to a disability, contact recruiting at [e-mail]