Administrative Assistant/Enrollment Management

Westmoreland County Community College; Youngwood (Westmoreland County); On-site; Full time

Job summary

Westmoreland County Community College is seeking an Administrative Assistant for Enrollment Management. This entry-level role involves providing critical administrative support, coordinating office functions, and assisting with marketing and compliance initiatives. The ideal candidate will hold an Associate Degree and have prior related experience, ready to contribute positively within the college environment.

Qualifications

• Minimum of two years related work experience required.
• Prior work performance must have met or exceeded appropriate work standards.

Responsibilities

• Provide administrative assistance to the Vice President.
• Assist with marketing analysis and compliance tracking.
• Coordinate travel arrangements and maintain organized filing.

Skills

Administrative Support

Communication

Organization

Education

Associate Degree

Job description

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Position Details

Position Information

Position Title Administrative Assistant/Enrollment Management

Division Vice President Enrollment Management(DIV)

Department Enrollment Management

Job Description

This position is responsible to provide administrative assistance and support to the Vice President/Enrollment Management; and coordinate the general functions of the office.

Essential Job Responsibilities

• Assist with marketing analysis of enrollment management programs.
• Assist in the tracking of compliance initiatives.
• Assist with and coordinate travel arrangements, paperwork, and processing for division staff and students.
• Assist and support commencement activities and planning.
• Annually update the student handbook and assist with other compliance documents.
• Assist Vice President with work flow including scheduling of appointments and meetings, maintaining calendars, handling of correspondence/mail, and preparation of documents and reports. Provide accurate communications regarding daily activities and status of work assignments.
• Schedule and prepare meeting documents. Attend and record minutes/notes of meetings as required.
• Accurately prepare and process correspondence, documents, forms, and reports.
• Maintain an efficient, organized filing system.
• Review budget line items to identify discrepancies and to ensure funding is available and recommend fund transfers as appropriate. Complete purchase requisitions and reconciliation of the credit card.
• Provide general office support and assistance to visitors, faculty, staff and students. Expedite matters requiring attention to the appropriate personnel.
• Assist with the coordination of professional development activities and departmental events.
• Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable.
  
  

Required Qualifications

• Associate Degree required
• A minimum of two years of related work experience required
• Prior work performance must have met or exceeded appropriate work standards in current and prior positions
  
  

Preferred Qualifications

• Related work experience in higher education preferred
  
  

Physical Demands

• Prolonged sitting
• Frequent standing/walking or otherwise moving around campus
• Repetitive finger/hand movements
• Occasional lifting up to 20 lbs.
• Occasional bending
  
  

Salary $17.67/hour

Schedule Days/Hours Monday - 8:00 am - 5:00 pm, Tuesday - 8:00 am - 5:00 pm, Wednesday - 8:00 am - 5:00 pm, Thursday - 8:00 am - 5:00 pm, Friday - 8:00 am - 5:00 pm, Hybrid Schedule Available

Posting Detail Information

Posting Number S-2023-201-P

Number of Vacancies 1

Desired Start Date 06/16/2025

Position End Date (if temporary)

Job Open Date 05/27/2025

Job Close Date

Open Until Filled Yes

Special Instructions to Applicants

Please have your current resume, cover letter, transcripts (optional) and information for three professional references available to provide with your application.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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