Administrative Assistant (Engineering Site)

VIAVI Solutions; Honolulu (HI); On-site; USD 25,000 - 39,000; Part time

Job summary

VIAVI Solutions Inc. is seeking an Administrative Assistant to provide comprehensive administrative and operational support to the engineering team and site operations. The role ensures efficient day-to-day functioning and contributes to a productive work environment.

General hours are Monday through Friday from approximately 10am to 2pm, supporting office administration, file management, PO processing, inventory, and event coordination within a technology-driven setting.

Qualifications

• 3+ years of experience in an administrative support role, preferably within a technology or engineering environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
• Proactive and resourceful with a problem-solving attitude.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Responsibilities

• Organize and maintain office files, records, and databases, both physical and digital.
• Process purchase orders, ensuring adherence to company policies.
• Coordinate office supplies and equipment, managing inventory and reordering as needed.
• Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
• Plan and execute site-specific events, meetings, and team-building activities.
• Support general office administration, including mail distribution, visitor reception, and facility coordination.
• Collaborate with other administrative staff to ensure seamless operational support across the organization.

Skills

Communication

Organizational skills

Detail-oriented

Discretion

Multitasking

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications.

Summary:

VIAVI (NASDAQ: VIAV) is a global provider of network test, monitoring and assurance solutions for telecommunications, cloud, enterprises, first responders, military, aerospace, and railway. VIAVI is also a leader in light management technologies for 3D sensing, anti-counterfeiting, consumer electronics, industrial, automotive, government and aerospace applications.

Administrative Assistant (Part-Time):

Job Summary:

Provide comprehensive administrative and operational support to the engineering team and site operations at VIAVI Solutions Inc., ensuring efficient day-to-day functioning and contributing to a productive work environment.

General work hours will be Monday - Friday from ~10a - 2p.

Duties & Responsibilities:

Job Responsibilities:

• Organize and maintain office files, records, and databases, both physical and digital.
• Process purchase orders, ensuring adherence to company policies.
• Coordinate office supplies and equipment, managing inventory and reordering as needed.
• Act as a primary point of contact for internal and external inquiries, directing them to the appropriate individuals or departments.
• Plan and execute site-specific events, meetings, and team-building activities.
• Support general office administration, including mail distribution, visitor reception, and facility coordination.
• Collaborate with other administrative staff to ensure seamless operational support across the organization.

Pre-Requisites / Skills / Experience Requirements:

Job Qualifications

• High school diploma or equivalent; Associate's or Bachelor's degree preferred.
• 3+ years of experience in an administrative support role, preferably within a technology or engineering environment.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other office productivity tools.
• Excellent written and verbal communication skills with a strong command of English grammar and spelling.
• Exceptional organizational skills and attention to detail.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Strong interpersonal skills with the ability to interact professionally with all levels of staff and external contacts.
• Proactive and resourceful with a problem-solving attitude.
• Ability to maintain confidentiality and handle sensitive information with discretion.

VIAVI Solutions is an equal opportunity and affirmative action employer - minorities/females/veterans/persons with disabilities.