Administrative Assistant - Employment Services

City of Fort Worth; Fort Worth (TX); On-site; USD 47,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to join their Employment Services team. This dynamic role involves supporting daily operations, managing staffing requests, and maintaining personnel files. Ideal candidates will possess strong analytical and multitasking skills, along with a solid background in customer service. The position offers a competitive salary and a comprehensive benefits package, including medical and dental coverage, paid time off, and professional development opportunities. Join a dedicated team committed to exceptional service and continuous improvement.

Benefits

11 Paid Holidays

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Pension Plan

Professional Development Opportunities

Qualifications

• Associates degree in a related field required.
• Four years of clerical and administrative experience needed.

Responsibilities

• Support daily operations in the Position Management Unit.
• Provide administrative support across all levels of staff.
• Generate regular staffing reports.

Skills

Customer Service Skills

Analytical Skills

Multitasking Skills

Excel

Data Analysis

Education

Associates Degree in Human Resources

Associates Degree in Business Management

Associates Degree in Medical Management

Tools

PeopleSoft

Excel

Job description

Join to apply for the Administrative Assistant - Employment Services role at City of Fort Worth.

Pay Range: $22.90/hr. - $27.62/hr. | $47,632 - $59,539 annual

Application Deadline: Thursday, May 8, 2025

Workdays & Hours: Monday – Friday 8:00AM – 5:00PM (in office)

Benefits include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and more.

The City of Fort Worth, serving nearly 1,000,000 residents, values exceptional customer service, diversity, continuous improvement, ethics, and accountability.

An Administrative Assistant position is available with the Police Department's Employment Services Section, which is one of the largest departments with over 2,400 employees. This role supports the department's strategic goals by managing and monitoring staffing levels and vacancies.

Minimum Qualifications

• Associates degree in Human Resources, Medical Management, Business Management, Medical Officer Administration, or related field.
• Four (4) years of clerical and administrative experience.
• Must pass Drug Screen, Background Check, and Polygraph.

Preferred Qualifications

• Experience with Excel, including creating and manipulating spreadsheets, pivot tables, and data analysis.
• Human Resources experience, especially with law enforcement personnel.
• Proficiency in PeopleSoft or similar HR systems.
• Excellent customer service skills.
• Experience with position management and grant tracking.
• Strong analytical and multitasking skills.

Job Responsibilities

• Support daily operations in the Position Management Unit.
• Provide administrative support across all levels of staff.
• Respond to staffing requests from supervisors and leadership.
• Handle personnel moves, including hires, re-hires, separations, promotions, and transfers.
• Assist in budget development by gathering and analyzing data.
• Generate regular staffing reports.
• Maintain personnel and training files per records retention policies.
• Participate in special projects.
• Perform well in a high-volume, task-oriented environment.
• Adhere to work schedules and departmental policies.

Working & Physical Conditions

Positions may involve touching, talking, hearing, seeing, grasping, standing, kneeling, reaching, walking, and repetitive motions. Must pass a CJIS background check; disqualifiers include certain criminal convictions within specified timeframes.

Light Work exertion up to 20 pounds of force occasionally, 10 pounds frequently.

Employment Conditions

Equal Opportunity Employer. Accommodations available for qualified individuals with disabilities. Candidates may be considered with relevant experience even if they do not meet the educational requirements. Pre-employment checks may include background, drug screening, and education verification. Employees are paid via direct deposit.