Administrative Assistant - EHS Department

Global cellulose fibers; North Carolina; On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical, Dental, Life insurance

Flexible Spending Accounts

Short-term and Long-term Disability

401(k) and Company-funded retirement

Paid Time Off

Job summary

Global Cellulose Fibers is seeking an Administrative Assistant to support Environmental, Health, and Safety activities at our Columbus, MS mill. You will manage calendars, meetings, travel, and prepare materials for EHS initiatives while ensuring accurate records and confidential handling of information.

The role requires senior administrative experience, strong MS Office skills, and the ability to coordinate across teams.

Qualifications

• Minimum five years’ administrative support experience preferred; associates degree is preferred.
• Must have excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook
• Excellent time management and prioritization skills required
• Must be able to maintain positive relationships with all levels of the organization
• Must be able to handle multiple tasks and work in a dynamic environment
• Demonstrated discretion and confidentiality in handling information
• Excellent interpersonal and written/verbal communication skills
• Ability to shift priorities to meet deadlines

Responsibilities

• Responsible for office activities, coordinating calendars (schedules & appointments), meetings, conference calls, and travel arrangements for EHS department
• Ensure that the mill EHS team has appropriate materials for various meetings, and events.
• Assist employees with prescription safety glasses and steel-toed boot programs
• Coordinate and facilitate meeting and EHS training scheduling including safety meetings, safety recognition, safety training, and visitor events
• Process expense reports for EHS purchases and create purchase requisitions yearly and as needed
• Purchase safety recognition items, lab supplies, EHS displays including signs, banners, stickers, etc.
• Responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system
• Maintain all EHS files
• Serve as central communications point for EHS Team

Skills

Administrative support

Time management

Interpersonal skills

Communication (written & verbal)

Discretion & confidentiality

Education

Associates degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Administrative Assistant - Environmental, Health, & Safety

Columbus, MS

Pay Rate

$50,000 - $65,000

Multiple factors, including Individual experience, skills and abilities will determine where an employee is ultimately placed in the pay range.

Category/Shift

Salaried non-exempt

About The Role:

This position is located at the Columbus, MS Global Cellulose Fibers mill. As one of the largest softwood pulp producers in the world, this location produces bleached softwood pulp for use in paper and specialty products such as absorbent personal care products, pharmaceuticals and photographic-based papers.

• Responsible for office activities, coordinating calendars (schedules & appointments), meetings, conference calls, and travel arrangements for EHS department
• Ensure that the mill EHS team has appropriate materials for various meetings, and events.
• Assist employees with prescription safety glasses and steel-toed boot programs
• Coordinate and facilitate meeting and EHS training scheduling including safety meetings, safety recognition, safety training, and visitor events
• Process expense reports for EHS purchases and create purchase requisitions yearly and as needed
• Purchase safety recognition items, lab supplies, EHS displays including signs, banners, stickers, etc.
• Responsible for maintaining the mill’s Safety Incident reporting system, EHS Sharepoint site, electronic reader board, and SDS system
• Maintain all EHS files
• Serve as central communications point for EHS Team

About You: Knowledge, Skills, and Abilities

• Minimum five years’ administrative support experience preferred; associates degree is preferred
• Must have excellent PC skills including proficiency in Microsoft Office applications including Word, Excel, PowerPoint, and Microsoft Outlook
• Excellent time management and prioritization skills required
• Must be able to maintain positive relationships will all levels of the organization
• Must be able to handle multiple tasks and work in a dynamic environment
• Must demonstrate a high level of discretion and confidentiality
• Excellent interpersonal skills and communication skills (verbal and written)
• Must be able to shift priorities in order to handle a variety of work and changing deadlines
• Demonstrated ability to plan and coordinate scheduled meetings and travel arrangements with quality and accuracy
• Able to work independently to meet deadlines with minimum supervision

Key competencies required include:

• Organizing
• Time Management
• Customer Focus
• Integrity & Trust
• Interpersonal Savvy
• Listening
• Peer Relationships
• Planning, & Written Communication Skills

About Global Cellulose Fibers (GCF):

Our GCF business helps customers transform renewable cellulose fibers into essential everyday products. Our safe, high-quality pulp forms the basis for a wide range of applications like towel and tissue products, diapers, feminine care, incontinence and other personal care products that promote health and wellness. In addition, our specialty pulp serves as a sustainable raw material used in construction materials, paints, coatings and more. GCF generated $2.8B in revenue in 2024 and has 3,300 employees globally, with nine manufacturing facilities and eight regional offices. Additional information can be found by visiting globalcellulosefibers.com.

Why GCF:

Global Cellulose Fibers promotes employee well-being by providing safe, caring and inclusive workplaces. We have team members all around the world with diverse backgrounds, experiences, and perspectives. These are our strengths. We are committed to creating a culture where all individuals are respected, valued, engaged and have an opportunity to do their best work every day. We invite you to bring your uniqueness, creativity, talents, experiences, and safety mindset to be a part of our increasingly inclusive and diverse culture.

We’ve Got You Covered:

At Global Cellulose Fibers, our employees are our most important asset and that’s reflected in our benefits package that includes health, welfare and retirement plans. We are proud to offer a variety of benefits to support our employees and their families, including:

• Medical, Dental, Life insurance
• Flexible Spending Accounts
• Short-term and Long-term Disability
• 401(k) and Company-funded retirement contributions
• Paid Time Off

Physical Location of Position:

Columbus Cellulose Fibers Mill

4335 Carson Road

Columbus, MS 39701

Global Cellulose Fibers is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law. Global Cellulose Fibers complies with federal and state disability laws and makes reasonable accommodations for applicants and employees with disabilities. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail] or [phone].