Administrative Assistant Economic Crimes Unit – Older & Disabled Persons Unit

The Office Of The State's Attorney; Baltimore, Northern (MD, KY); Hybrid; USD 38,000 - 47,000; Full time

Job summary

The Office of the State’s Attorney for Baltimore City is seeking an Administrative Secretary to support the Economic Crimes Unit and the Older and Disabled Persons Unit. You will handle legal documents, maintain confidential files, and coordinate with attorneys, investigators, and public partners.

Ideal candidates are detail-oriented, organized, and able to manage multiple deadlines in a fast-paced legal setting.

Qualifications

• Experience drafting, formatting, and proofreading legal documents.
• Knowledge of court procedures and legal terminology.
• Ability to manage multiple deadlines and sensitive information.
• Proficiency with MS Office and case management systems.

Responsibilities

• Provide administrative and clerical support to attorneys, investigators, and supervisory staff.
• Prepare, format, and proofread legal documents, correspondence, and case materials.
• Maintain case files, databases, and digital records with accuracy and confidentiality.
• Assist with intake, routing, and follow-up of investigative referrals.
• Communicate professionally with victims, witnesses, law enforcement, attorneys, and the public.
• Process incoming mail, maintain office supplies, and support general office operations.
• Perform data entry, generate reports, and assist with case-related research.

Skills

Legal terminology

Organizational skills

Time management

Professional communication

Tools

Microsoft Office

Word

Adobe Acrobat

Judicial Dialog

Case management systems

Job description

Administrative Assistant Economic Crimes Unit – Older & Disabled Persons Unit

The Office of the State’s Attorney for Baltimore City is seeking a highly organized, detail-oriented Administrative Secretary to support two of its units, Economic Crimes Unit(ECU) and the Older and Disabled Persons Unit(ODPU). The Economic Crimes Unit is an investigative unit which handles complex cases involving fraud, theft schemes, insurance fraud, and financial exploitation of vulnerable adults. ODPU is a public facing service and support unit as well as a prosecuting unit which involves extensive community engagement. The ideal candidate will be a reliable professional who thrives in a fast-paced legal environment and can manage sensitive information with discretion.

Salary range

$42,401

Responsibilities

Primary Duties and Responsibilities:

Provide administrative and clerical support to attorneys, investigators, and supervisory staff.

Prepare, format, and proofread legal documents, correspondence, and case materials.

Maintain case files, databases, and digital records with accuracy and confidentiality.

Assist with intake, routing, and follow-up of investigative referrals.

Communicate professionally with victims, witnesses, law enforcement, attorneys, and members of the public. Ability to interact respectfully with vulnerable individuals, and the public.

Process incoming mail, maintain office supplies, and support general office operations.

Perform data entry, generate reports, and assist with case-related research as needed.

Position requirements

Requirements:

Technical Skills

Proficiency with Microsoft Office, including:

Word (document drafting, formatting and mail merges)

Experience with Adobe Acrobat (PDF creation, editing, redaction).

Ability to use and learn case management systems, including Judicial Dialog or similar judicial/justice databases.

Strong typing, digital filing, and document-management skills.

Experience handling financial and contractual documents

Legal & Administrative Skills

Prior experience as a legal secretary, administrative assistant, or office support professional (public-sector or legal environment preferred).

Knowledge of legal terminology, document types, and court procedures.

Ability to draft, edit, and proofread legal correspondence and filings.

Strong organizational skills with the ability to manage multiple deadlines.

Benefits package

Salary: $42,401 starting salary plus benefits

The selected candidates will be required to submit to criminal background checks before starting employment.