Administrative Assistant - DoW (CATMS experience)

Sancorp Consulting LLC; Virginia; On-site; USD 90,000 - 120,000; Full time

Job summary

Sancorp Consulting, LLC is seeking an Administrative Services Manager to support the Office of the Under Secretary of Defense for Policy (OUSD(P)) in the National Capital Region. This on-site role focuses on delivering high-quality administrative support across strategy, international engagement, and interagency coordination.

The ideal candidate will have 4+ years of federal or private-sector Administrative Services experience, proficiency with CATMS, and strong Microsoft Office skills. U.S.

Qualifications

• Four years of demonstrated admin services experience in Federal Government, Military, or Private Sector.
• Timely and high-quality support in a complex, fast-paced environment requiring judgment and initiative.
• Proficiency with CATMS for correspondence and workflow management.
• High proficiency with Outlook, Word, Excel and PowerPoint.

Responsibilities

• Manage correspondence, log and monitor via CATMS and email, and handle FOIA requests.
• Facilitate in- and out-processing of personnel and time/attendance for government staff.
• Coordinate security access, CAC requests, and security clearance processes.
• Handle IT equipment requests, telecom services, furniture, and office supplies.
• Coordinate visitor logistics including Pentagon access and escorting.

Skills

Critical thinking

Problem solving

Professional judgment

Education

Bachelor’s or Associate degree

Five years experience substitute

Tools

CATMS

Microsoft Office Suite

Job description

Job Description

Administrative Services Manager

Position Summary:

Position Description:

Administrative Services Manager

Location:

National Capital Region

Work Posture:

On-Site

Travel:

Yes, some local travel

Deployment:

No

Drug screening:

Yes

Security Clearance:

Citizenship:

Active TS with SCI eligibility

U.S. Citizen

Education

A bachelor’s or associate degree from an accredited college or university is required.

* In lieu of a bachelor’s or associate degree, five (5) years of demonstrated experience and skills in providing Administrative Services support in the Government, Military, or Private Sector, to include but not limited to correspondence / workflow management, may be substituted.

Required Experience

• A minimum of four (4) years of demonstrated experience and skills in providing Administrative Services support in the Federal Government, Military, or Private Sector, to include but not limited to correspondence / workflow management.
• Demonstrated experience providing timely and high-quality support in a complex and fast-paced environment requiring a high-degree of critical thinking, initiative, problem solving, and professional judgment across an organizational setting (i.e., not siloed to one or two specific tasks).
• Demonstrate proficiency and experience with Correspondence and Task Management System (CATMS).
• Demonstrate high proficiency using Microsoft Office Suite to include Outlook, Word, Excel and PowerPoint.

Salary:

Commensurate with experience

Responsibilities:

SANCORP is seeking an Administrative Services Manager to assist Office Management and Executive Support Services (OM&ESS) in supporting the Office of the Under Secretary of Defense for Policy (OUSD(P)), focused on delivering high-quality administrative support across strategy, international engagement, and interagency coordination. The following are examples of responsibilities:

• Correspondence (for respective DASDship). Log, review, distribute, edit, and monitor correspondence (via CATMS and email) and FOIA requests received from OUSDP ExecSec; courier correspondence to designated locations; records management duties (i.e., develop and maintain files for office records management and coordinate with OUSD ExecSec regarding records management, to include schedules and dispositions); manage incoming and outgoing mail; and manage DASDship intranet site to include records management.
• Human Resources. Facilitate in- and out-processing of personnel, to include updating the Policy kiosk (i.e. uploading required documents, such as the DD 2875, completing the pre-arrival in-processing checklist); assist with processing Government time and attendance, and assist with the processing personnel actions (e.g., awards, Temporary Staff Augmentation memoranda, consultant and IPA packages, etc).
• Security. Facilitate suite and building access; information system access requests; common access card (CAC) requests; and the passing of security clearances and preparation of visit requests (Visit Authorization Request (VAR) and Foreign Visit Request (FVR). 20
• Resource Management. Request, facilitate, and maintain IT equipment; request and track telecommunication services; manage accountable furniture; process parking passes; request facility related services; facilitate compliance with information technology initiatives; maintain and assist with procuring office supplies; submit Foreign Gifts to Policy’s Facilities Team for processing and pick-up Foreign Gift once processed; maintain business cards for PD and above; and burn bag management.
• Visitor Logistics. Manage visitor logistics (i.e. Pentagon access, coordinating Pentagon parking or pick-up/drop-off, and escorting of visitors and non-cleared personnel).

Sancorp Consulting LLC shall, in its discretion, modify or adjust the position to meet Sancorp’s changing needs. This job description is not a contract and may be adjusted as deemed appropriate at Sancorp’s sole discretion.

Sancorp Consulting, LLC, is an SDVOSB and SBA 8(a) company seeking highly motivated and qualified professionals and offer an attractive salary and benefits package that includes: Medical, Dental, life and Disability Insurance; 401K, and holidays to ensure the highest quality of life for our employees. Please visit our website for more information at www.sancorpconsulting.com.

Sancorp Consulting, LLC is an equal opportunity employer. At Sancorp Consulting, LLC we are committed to providing equal e