Administrative Assistant – DOT

EMCOR Group, Inc.; Barberton (OH); On-site; USD 40,000 - 50,000; Full time

Job summary

S.A. Comunale is seeking an Administrative Assistant – DOT to provide administrative support to the Fabrication Shop and the DOT Division. This role focuses on administration, organization, reporting, and data management in a fast-paced environment.

The position requires strong Microsoft Office skills and 3+ years of administrative experience, with construction or fleet industry exposure considered a plus.

Qualifications

• High school diploma or GED is required.
• 3+ years of previous administrative experience is required.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

Responsibilities

• Provide complete administrative support services for the Fabrication Shop and the DOT Division.
• Create, update and maintain DQ files.
• Coordinate the scheduling of appointments of employee DOT Meds Cards, exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble driver’s delivery packets.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Maintain contact list and addresses for shop employees and drivers.
• Attend meetings, record meeting notes and update date action items.

Skills

Administrative experience

Microsoft Office

Education

High school diploma or GED

Job description

About Us

We provide industry-leading, end-to-end fire protection, mechanical, and HVAC services. Our skilled tradespeople work in virtually every market across the nation.

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years. We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power. With 16 locations and over 1,450 employees, including 850 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Kentucky, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Summary

Job Title: Administrative Assistant – DOT

S.A. Comunale is seeking an Administrative Assistant – DOT.The primary function of this role is to provide administrative support to the Fabrication Shop and the DOT Division.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus on administration, organization, reporting, and data management.

Essential Duties & Responsibilities

Primary duties and responsibilities include the following. Other duties may be assigned.

• Provide complete administrative support services for the Fabrication Shop and the DOT Division.
• Create, update and maintain DQ files.
• Coordinate the scheduling of appointments of employee DOT Meds Cards, exams and other testing.
• Match driver expense reports to credit card receipts.
• Enter and track fab shop and driver payroll.
• Print and assemble driver’s delivery packets.
• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).
• Maintain contact list and addresses for shop employees and drivers.
• Attend meetings, record meeting notes and update date action items.

Qualifications

• High school diploma or GED is required.
• 3+ years of previous administrative experience is required.
• Previous experience in the construction or fleet industry is a plus.
• Proven knowledge of Microsoft Office Applications (i.e. Word, PowerPoint, Excel) is required.

#comunale

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

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