Administrative Assistant - Division

Coca-Cola Bottling Company UNITED, Inc.

Lafayette (LA)

On-site

USD 34,000 - 52,000

Full time

11 days ago

Get more replies from employers

Send a job-specific resume in minutes.

Benefits offered by this job

Two weeks paid vacation

Comprehensive Medical Plan

Dental, vision, flex spending

Employee Assistance Program

Company paid life insurance

Disability & other optional coverages

Paid holiday & sick time

401(k) match

Job summary

Coca-Cola UNITED is seeking an Administrative Assistant to support the Louisiana division. You will handle a wide range of administrative duties, generate professional emails and documents, and coordinate the Division Directors schedule and travel.

Strong communication, customer service, and MS Office skills are essential. The role offers a fast-paced environment with opportunities for career growth and benefits to support a healthy lifestyle.

Qualifications

At least an AA degree or equivalent combination of education and experience.
Ability to read, write and speak English clearly and professionally.
Proven administrative and customer service skills in a fast-paced environment.

Responsibilities

Provide administrative and support services for the division.
Coordinate the Division Directors schedule, meetings and travel.
Prepare high quality emails and documents for distribution.
Support projects, meetings and company events as needed.
Manage calendars, expenses and reporting tasks.

Skills

Verbal communication

Written communication

Customer service

Scheduling

Calendar management

Travel arrangements

Expense reports

Professional presentations

Team collaboration

Problem solving

Attention to detail

Education

Associate degree

Tools

Microsoft Office

ERP SAP

Reporting systems

Job description

Division: Louisiana

Work Schedule: Monday-Friday 7am- until

Why you will love Coca-Cola UNITED?

About us:

Privately owned and operated with 100+ years of historical strength and stability
Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
Excellent Total Value Benefits Package to include:
Two weeks paid vacation within first year
Comprehensive Medical Preferred Provider Plan
Dental, vision, flex spending
Employee Assistance Program
Company paid life insurance ($50,000)
Additional optional insurance (accident, critical illness, universal life, home & auto)
Paid maternity & paternity leave
Paid holiday & sick time
401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
Competitive Compensation
Fast paced environment promotes a healthy lifestyle
For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition - ask your Recruiter for details

Job Description

The Administrative Assistant - Division is responsible for handling a wide range of administrative and support related to division needs

What your day will look like:

Proactive and polished verbal and written communication style
Responsible for generating high quality emails and documents that will be distributed to individuals at all levels of the organization
Responsible for providing exceptional customer service
Coordinate the Division Directors schedule; prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the division are carried out seamlessly
Provide support to any projects and coordinate meetings, sales rallies, and business activities for location
Responsible for demonstrating a proactive approach to problem-solving with strong decision-making capability
Provide administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks
Responsible for Margin Minder Reports
Orders items for division as assigned
Performs appropriate duties as assigned by management

What you need to succeed:

Minimum age 18 years old
Valid driver's license required and obligation to maintain compliance with UNITED fleet policy
Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
Regular and prompt attendance is an essential function of the job
Ability to read, write and speak English
Ability to maintain a neat professional appearance within Company guidelines
Ability to maintain safety and security of Company assets
Ability to utilize all Company provided resources and technology
Associate degree (A. A.) or equivalent from two-year College or technical school; or 2 plus years related experience and/or training; or equivalent combination of education and experience
Ability to create and prepare professional presentations
Ability to thrive in a fast-paced environment supporting multiple managers
Ability to work independently as well as be a collaborative member of a team
Ability to work well with stakeholders at all levels of the organization
Ability to handle highly confidential and non-routine information ethically and sensitively
Working Knowledge of Microsoft Office Suite
Working knowledge of ERP systems such as SAP, software programs, and reporting systems
Ability to learn, interpret, and explain company policies and procedures
Ability to demonstrate independent judgment, strong sense of ownership, positive attitude, self-motivation and strong accountability
Excellent written and verbal communication skills
Superior organization and time management skills

Physical Requirements

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)