Administrative Assistant

Coca-Cola Bottling Company UNITED, Inc.; Montgomery (AL); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Two weeks paid vacation

Medical plan

Dental and vision coverage

401(k) match

Life insurance

Tuition program reimbursement

Job summary

The Administrative Assistant at Coca-Cola Bottling Company UNITED, Inc. provides broad administrative support to the sales center, handling emails, documents and customer communications with a professional approach.

You will coordinate the Sales Center Manager's schedule, manage meetings, travel, and expense reports, and assist with various projects and events. Strong MS Office and SAP skills are expected in a fast-paced, team-driven environment.

Qualifications

• Strong verbal and written communication skills and professional presentation.
• Excellent customer service mindset with the ability to manage multiple tasks.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Ability to work with cross-functional teams and meet deadlines.

Responsibilities

• Provide administrative support to sales center, including correspondence and document preparation.
• Coordinate Sales Center Manager schedule, appointments, deadlines and meetings.
• Support travel arrangements, expense reporting, calendars and event logistics.
• Produce Margin Minder reports and assist with donation programs.
• Create and process Hot Shot orders and handle division-wide supply needs.
• Demonstrate proactive problem solving and professional stakeholder communication.

Skills

Verbal & written communication

Customer service

Organization

Attention to detail

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office Suite

SAP/ERP

Job description

Division: Southern Pine

Work Schedule: Monday - Friday; 7am - 3:30pm

Why you will love Coca-Cola UNITED?

About us:

• Privately owned and operated with 100+ years of historical strength and stability
• Dedicated to supporting internal career growth through on job training, learning and opportunity for career advancement
• Excellent Total Value Benefits Package to include:
• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• For qualified candidates we offer an amazing CDL Tuition Program reimbursable up to $5250 for CDL school tuition - ask your Recruiter for details

Job Description

The Administrative Assistant is responsible for handling a wide range of administrative and support related to sales center.

What your day will look like:

• Proactive and polished verbal and written communication style
• Responsible for generating high quality emails and documents that will be distributed to individuals at all levels of the organization
• Responsible for providing exceptional customer service
• Coordinate the Sales Center Manager schedule; prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the sales center are carried out seamlessly
• Provide support to any projects and coordinate meetings, sales rallies, and business activities for location
• Responsible for demonstrating a proactive approach to problem-solving with strong decision-making capability
• Provide administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks
• Responsible for Margin Minder Reports
• Create Hot Shot orders
• Assist with donation programs
• Orders items for division as assigned
• Performs appropriate duties as assigned by management

What you need to succeed:

• Minimum age 18 years old
• Valid driver's license required and obligation to maintain compliance with UNITED fleet policy
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies
• Regular and prompt attendance is an essential function of the job
• Ability to read, write and speak English
• Ability to maintain a neat professional appearance within Company guidelines
• Ability to maintain safety and security of Company assets
• Ability to utilize all Company provided resources and technology
• High school diploma or general education degree (GED); or 1 to 3 years related experience and/or training; or equivalent combination of education and experience. Ability to create and prepare professional presentations
• Ability to thrive in a fast-paced environment supporting multiple managers
• Ability to work independently as well as be a collaborative member of a team
• Ability to work well with stakeholders at all levels of the organization
• Ability to handle highly confidential and non-routine information ethically and sensitively
• Working Knowledge of Microsoft Office Suite
• Working knowledge of ERP systems such as SAP, software programs, and reporting systems
• Ability to learn, interpret, and explain company policies and procedures
• Ability to demonstrate independent judgment, strong sense of ownership, positive attitude, self-motivation and strong accountability
• Excellent written and verbal communication skills
• Superior organization and time management skills

Physical Requirements

Position will be required to comply with the CCBCU Personal Protective Equipment Program. Position is required to wear safety toed shoes when performing the following tasks: Operating Powered Industrial Equipment or Working in an Area where Powered Industrial Equipment is in use, Fleet Maintenance, Working with Palletized Product, Use of Hand Trucks/Dollies to Deliver Product, Cooler Services, etc.

(X) None = 0% (0 hrs)

(L) Limited = 1% (1 hr)

(O) Occasionally = 2%-25% (1-2 hrs)

(F) Frequently = 26%-50% (3-4 hrs)

(R) Repeatedly = 51%-75% (5-6 hrs)

(C) Continuously = 76%-100% (7+ hrs)

• Sit – F
• Stand – O
• Walk – F
• Bend – O
• Kneel/Squat – O
• Climb Stairs – L
• Crawling – X
• Overhead Reach – L
• Typing – F
• Vehicle Operation – L
• PPE/Special Clothing – X
• Grasp – O
• Push/Pull – O
• Fine Manipulation – F
• Lift up to 50 lbs – L
• Carry up to 50 lbs – L
• Pushing up to 50 lbs – L
• Pulling up to 50 lbs – L
• Exposure to Water – X
• Exposure to Chemicals – X
• Exposure to Weather – X
• Exposure to Noise – X

CCBCU is an Equal Opportunity Employer Minorities/Women/Veterans/Disabled. Veteran friendly.