Administrative Assistant/Dispatcher

Game Kings; Oak Creek (WI); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Company parties

Paid time off

Job summary

STOLLCO ENTERPRISES LLC in Oak Creek, WI is seeking an Administrative Assistant/Dispatcher to support daily operations and coordinate dispatch activities with precision and efficiency. This dual-role position requires strong multitasking, excellent written and verbal communication, and proficiency in Microsoft Office (Word, Excel, Outlook) and dispatch software.

You will be the backbone of the office, maintaining accurate records, scheduling workflows, and ensuring timely updates between

Qualifications

• Prior administrative/dispatching experience preferred.
• Strong multitasking and detail orientation.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite and dispatch software.
• Ability to stay calm, focused, and professional in a fast-paced environment.
• Reliable, punctual, team player with a proactive attitude.
• High school diploma or equivalent required.

Responsibilities

• Coordinate and manage dispatch scheduling, routing, and communication with field personnel.
• Answer and direct incoming calls, emails, and inquiries professionally.
• Maintain accurate records, logs, and documentation for dispatch and administrative operations.
• Provide general administrative support including data entry, filing, and office organization.
• Monitor job statuses and relay real-time updates between drivers, technicians, and management.
• Assist with scheduling appointments, meetings, and coordinating daily workflows.
• Support billing, invoicing, and other clerical tasks as needed.

Skills

Administrative support

Dispatch coordination

Multitasking

Communication

Microsoft Office

Education

High school diploma

Tools

Dispatch software

Microsoft Office

Job description

Benefits:

• Company parties
• Health insurance
• Paid time off

About the Role:

STOLLCO ENTERPRISES LLC is looking for a motivated and organized Administrative Assistant/Dispatcher to join our team in Oak Creek, WI. This is a dynamic dual-role opportunity where you'll be the backbone of daily operations — keeping the office running smoothly while coordinating dispatch activities with precision and efficiency. If you thrive in a fast-paced environment and love staying one step ahead, we want to hear from you!

Responsibilities:

• Coordinate and manage dispatch scheduling, routing, and communication with field personnel
• Answer and direct incoming calls, emails, and inquiries in a professional and timely manner
• Maintain accurate records, logs, and documentation for dispatch and administrative operations
• Provide general administrative support including data entry, filing, and office organization
• Monitor job statuses and relay real-time updates between drivers, technicians, and management
• Assist with scheduling appointments, meetings, and coordinating daily workflows
• Support billing, invoicing, and other clerical tasks as needed

Requirements:

• Prior experience in an administrative, dispatching, or office coordination role preferred
• Strong multitasking and organizational skills with keen attention to detail
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and/or dispatch software
• Ability to remain calm, focused, and professional in a fast-paced environment
• Reliable, punctual, and a strong team player with a proactive attitude
• High school diploma or equivalent required; additional education or certificates a plus

About Us:

STOLLCO ENTERPRISES LLC is a trusted business serving the Oak Creek, WI area with a commitment to quality, reliability, and getting the job done right. Our team is built on a culture of hard work, mutual respect, and dedication to our customers and each other. We take pride in creating a supportive work environment where employees can grow and make a real impact every day.