Administrative Assistant - Development

United Ability, Inc.; Birmingham (AL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

Paid vacation and sick leave

Retirement plan with employer match

Job summary

United Ability, Inc. seeks an Administrative Assistant to support the Development team. You will manage donor records, process gifts, and coordinate acknowledgments to sustain donor engagement and fundraising performance.

Responsibilities include monthly reporting, stewardship communications, recurring giving administration, and providing general admin support for campaigns and events. A strong service mindset and confidentiality are essential in this role.

Qualifications

• High School diploma or GED required; Associate degree or equivalent preferred.
• Valid driver’s license required.
• Strong attention to detail and accuracy with financial/donor data.
• Strong organizational and time-management skills for recurring tasks and deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience with Bloomerang or donor CRM is strongly preferred.

Responsibilities

• Maintain donor records and process gifts accurately and timely in Bloomerang.
• Prepare reports to track fundraising revenue and donor activity.
• Coordinate donor acknowledgments, tax receipts, and stewardship communications.
• Provide admin support for campaigns, events, and donor meetings.
• Assist with data integrity and routine donor inquiries.

Skills

Attention to detail

Organizational skills

Time-management

Written communication

Verbal communication

Discretion/confidentiality

Professional service attitude

Education

High School diploma or GED

Associate degree or 2-yr equivalent

Tools

Bloomerang

Microsoft Office

Microsoft Teams

Job description

Monday-Friday; 40 hours per weekUnited Ability is an organization that provides various services to individuals with disabilities. We are currently seeking candidates to join our team as an Administrative Assistant supporting the Development team.The role provides essential operational support to United Ability’s fundraising and donor engagement efforts. This position is responsible for maintaining accurate donor records, processing gifts, coordinating donor acknowledgments and stewardship communications, and providing administrative support that helps ensure an effective and responsive Development program.Employees at United Ability are here to serve others through the everyday fulfillment of its mission. Together, we accomplish significant goals for the advancement of United Ability.A career at United Ability also includes:Medical, dental and vision insurance3 weeks paid vacation with additional paid sick timeSubsidized childcare for eligible employeesLife insurance, disability benefits, health and wellness programsRetirement savings plan with employer matchImmediate app that allows you to draw your earned pay when you need itCollaborating with other team members, you will:Donor Records & Gift ProcessingProcess gifts and pledges accurately and in a timely manner, maintaining complete and accurate donor records in Bloomerang.Maintain donor and constituent information, including contact information, giving history, relationships, communication preferences, and other relevant data.Assist with monthly gift reconciliation and ensure accurate documentation of gifts and pledges.Prepare and maintain reports to track fundraising revenue, donor activity, pledges, and other development metricsSupport ongoing database maintenance and data integrity to ensure donor information is accurate and useful for fundraising and stewardship efforts.Donor Stewardship & CommunicationsCoordinate timely donor acknowledgment letters, tax receipts, pledge reminders, and other stewardship communications.Support stewardship activities by preparing donor lists, correspondence, mailing projects, and other donor-facing materials.Assist with recurring giving administration and other donor communications as needed.Respond to routine donor inquiries and ensure requests are addressed or directed to the appropriate Development team member.Development SupportProvide administrative and logistical support for fundraising campaigns, special events, donor meetings, mailings, and other Development initiatives.Assist with maintaining Development files, records, calendars, supplies, and other departmental systems.Collaborate with Development team members to support fundraising and engagement priorities and provide additional project support as needed.Applicant general qualifications include:High School diploma or GED required. Associate degree or equivalent combination of education and relevant experience preferred.Valid driver’s license required.Strong attention to detail and commitment to accuracy, particularly when working with financial and donor information.Strong organizational and time-management skills with the ability to manage recurring responsibilities and deadlines.Proficiency in Microsoft Office, including Word, Excel, Outlook, and Teams.Experience with Bloomerang or another donor database/CRM strongly preferred.A professional, service-oriented approach when interacting with donors and colleagues.Effective written, verbal, and electronic communication skills.Ability to maintain confidentiality and exercise discretion when handling donor and financial information.Team-oriented approach and willingness to support departmental priorities as needed.Please note that this job description is not designed to provide a comprehensive list of all activities, duties, or responsibilities that are required of the employee for this position. Job duties may change at any time and without prior notice. New job duties may be added as needed.Reasonable Accommodations:Please also note that reasonable accommodation may be made to enable employees with disabilities to perform the position's essential functions.