Administrative Assistant, IT

Kennesaw State University; Kennesaw (GA); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Tuition waiver

13 paid holidays

Generous retirement plans

Job summary

Kennesaw State University is seeking an Administrative Assistant for IT to support daily office operations on the Kennesaw campus. The role handles mail, scheduling, forms processing, and purchasing card activities to keep the IT department's workflow efficient.

Qualified candidates typically have a high school diploma or equivalent and at least one year of related experience, with strong communication and multitasking abilities to support faculty and staff across the university.

Qualifications

• High School diploma or equivalent.
• 1 year of related administrative/clerical experience.
• Strong communication and organizational skills.

Responsibilities

• Performs standard administrative duties in support of the department, division, unit, and location.
• Serves as an administrative resource for faculty, staff and guests and provides assistance as needed.
• Creates, prepares and proofreads emails, memos, reports and other documents.

Skills

Interpersonal skills

Teamwork

Time management

Organization

Communication

Problem solving

Project management

Presentation skills

Education

High School diploma or equivalent

Undergraduate or advanced degree

Tools

Microsoft Office

Job description

Administrative Assistant, IT

Job ID: 303172

Location: Kennesaw, Georgia

Full/Part Time: Full Time

Regular/Temporary: Regular

About Us

Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower over 50,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come TakeFlight at KSU!

Location

(Primary Location for Job Responsibilities) Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.

DEPARTMENT SPECIFIC TASKS ANDRESPONSIBILITIES:

• Processes Wire Transfer Forms, Journal Entry Forms, Simple Journals (ePro), Requisitions (ePro), Supplier Registration Requests, Chargeback documentation for UITS specific purchases
• Assists with upkeep of the UITS Division Staff Phone List
• Maintains UITS divisions Campusship account, creating shipping labels as needed
• Serve as backup for IT Administrative Specialist as needed.

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, ANDABILITIES*:

• Able to understand how different systems interact and affect workflows.
• Able to quickly learn and adapt to new software platforms and updates in existing systems.
• Able to work with both technical and administrative staff to support operational efficiency

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

KEY RESPONSIBILITIES:

• Performs standard administrative duties in support of the assigned department, division, unit and/or location
• Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed
• Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested
• Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact
• Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed
• Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office
• Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval
• Assists with records management including filing, correspondence, analyzing data, tracking and archiving files
• May maintain department purchasing card (PCard), cash and/or credit card**

Educational Requirements

High School diploma or equivalent

Required Experience

One (1) year of related administrative, office or clerical experience

Additional PreferredQualifications

• Experience providing administrative support for large teams
• Previous experience in higher education

Preferred Educational Qualifications

• An undergraduate or advanced degree from an accredited institution of higher education in a related field

Preferred Experience

• Previous experience in higher education
• Experience providing administrative support for large teams
• Experience providing administrative support to department leadership/executives
• Experience with complex and large purchasing orders

Proposed Salary

The salary range for this position is $16.13 to $19.37 per hour. Offers are based on relevant experience.

Comprehensive benefits

• Medical, Dental, Vision, 13 paidholidays, vacation, generous retirement plans, tuition waiver, wellness options, and more!

Knowledge, Skills, & Abilities

ABILITIES

• Able to utilize standard office equipment and multi-line telephone system
• Able to deal with multiple tasks or projects at one time meeting assigned deadlines

KNOWLEDGE

• Knowledge of basic accounting, data and administrative management practices and procedures

SKILLS

• Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills
• Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)
• Strong attention to detail and follow up skills
• Strong customer service skills and phone and e-mail etiquette

USG Core Values

The University System of Georgia is comprised of our 25 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information on this policy, or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, [e-mail].

Other Information

• This is not a supervisory position.
• This position does not have any financial responsibilities.
• This position will not be required to drive.
• This role is considered a position of trust.
• This position does not require a purchasing card (P-Card).
• This position will not travel.
• This position does not require security clearance.

Background Check

• Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf