Administrative Assistant (DC)

E-Logic, Inc.; Washington (District of Columbia); Hybrid; USD 25,000 - 39,000; Full time

Job summary

E-Logic, Inc. in Washington, DC, seeks an Administrative Assistant to provide basic clerical and administrative support within the United States Capitol Police (USCP), Office of Information Systems (OIS).

The role involves timekeeping for about 30 Federal employees, maintaining T&A records, managing office documents, and coordinating meetings and printing needs. Strong MS Office, SharePoint, and Teams skills are essential; onsite presence is required two days per week in a hybrid setting.

Qualifications

• 1–2 years of general administrative support experience.
• Proficient in MS Office (Excel, Outlook, Word, PowerPoint).
• Familiarity with MS Visio, SharePoint, and Teams.
• Strong attention to detail and customer service skills.
• Willingness to work onsite in Washington, DC (2 days/week).

Responsibilities

• Serve as timekeeper for ~30 Federal employees using Infor WFM/Workbrain.
• Maintain time and attendance records for easy retrieval.
• Process door access requests to support Security Managers per policy.
• Maintain Division Personnel information on office documents.
• Scan and upload materials to SharePoint or MS Teams folders.
• Coordinate leadership administrative requests (conference rooms, PowerPoint slides).
• Track IT equipment assignments for ~12 contractors.
• Monitor and manage office supply inventory.
• Prepare quarterly supply order requests.
• Fulfill printing requests (business cards, glossy materials).
• Perform basic front desk duties: mail, filing, photocopies, etc.
• Perform other tasks as assigned.

Skills

Administrative support

MS Office

MS Visio

SharePoint

MS Teams

Timekeeping systems

Attention to detail

Customer service

Organizational skills

Onsite in DC

Tools

Infor Workforce Management/Workbrain

SharePoint

Microsoft Visio

Microsoft Teams (M365)

Job description

Location: Washington, DC (Hybrid - 2 days onsite, 3 days telework after 2-month acclimation)

Type: Full-Time, Contract

Clearance: Must pass USCP criminal history check, fingerprinting, and background investigation

About The Role

We are seeking an Administrative Assistant to provide basic clerical and administrative support within the United States Capitol Police (USCP), Office of Information Systems (OIS).

Key Responsibilities

• Serve as timekeeper for approximately 30 Federal employees using USCP's current timekeeping system (Infor Workforce Management/Workbrain), ensuring all timecards are received, verified, and have all required information
• Maintain track and file time & attendance (T&A) records for future retrieval
• Process physical door access/entry requests to support OIS' Security Managers in tracking and revising (in accordance with USCP's Security Service Bureau policies)
• Collect and maintain up-to-date Division Personnel information on office documents (OIS organizational chart, office phone list, emergency contact lists)
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams
• Facilitate occasional leadership administrative request inquiries (reserve conference rooms, revise PowerPoint slides for presentations)
• Support IRMD Associate Director with tracking IT equipment assignments of approximately 12 contractors
• Monitor and manage office supply inventory to maintain appropriate stock levels
• Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements
• Fulfill printing requests (business cards, glossy material)
• Perform basic front desk administrative duties: receiving and distributing mail, filing materials, making photocopies
• Perform other administrative tasks as assigned

Minimum Qualifications

• At least 1-2 years of experience providing general basic administrative support
• Basic proficiency using the MS Office suite of applications (Excel, Outlook, Word, PowerPoint)
• Quick learner on MS Visio, SharePoint, and M365 (most notably Teams)
• Possess a strong attention to detail
• Must possess and demonstrate good customer service skills
• Proactive posture to seek information (remotely or in person) to be successful in the essential duties and responsibilities
• Flexibility in the approach to the delivery of work
• Must be detail-oriented, with good organization and time management skills
• Ability to work onsite in Washington, DC (minimum 2 days/week)

Preferred Qualifications

• Experience with federal government timekeeping systems
• Familiarity with USCP security policies and procedures

Equal Opportunity Employer

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.