Administrative Assistant Information Technology Washington, DC

Bailey Information Technology Consultants, LLC; Washington, Northern (District of Columbia, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

Bailey Information Technology, LLC provides administrative support for the United States Capitol Police, Office of Information Services. The Administrative Assistant role requires organization, basic IT and office software skills, and a proactive approach to daily tasks.

The position combines on-site duties with up to three days of telework after an initial two-month on-site acclimation period, and involves handling timekeeping, records, access requests, and general front-desk responsibilities.

Qualifications

• 1-2 years of general administrative support experience.
• Proficient with MS Office (Excel, Outlook, Word, PowerPoint).
• Quick learner on MS Visio, SharePoint, and M365 (Teams).
• Strong attention to detail and accuracy.
• Good customer service and communication skills.
• Proactive approach to gathering information for daily duties.
• Flexible in delivery of tasks and priorities.
• Strong organization and time-management abilities.

Responsibilities

• Serve as timekeeper for about 30 federal staff using the timekeeping system.
• Maintain, track, and file time and attendance records.
• Process door access requests and support security staff with access changes.
• Maintain division personnel info, org chart, phone lists, and emergency contacts.
• Scan and upload materials into SharePoint or MS Teams folders.
• Assist with conference room reservations and PowerPoint updates.
• Track IT equipment assignments for contractors.
• Monitor office supplies and manage quarterly orders.
• Fulfill printing requests and perform basic front desk duties.
• Perform other administrative tasks as assigned.

Skills

Timekeeping

MS Office Suite

MS Visio

SharePoint

MS Teams / M365

Attention to detail

Customer service

Organizational skills

Time management

Proactive learner

Flexibility

Tools

Infor Workforce Management / Workbrain

MS Office

SharePoint

MS Visio

MS Teams (M365)

Job description

BAILEY INFORMATION TECHNOLOGY, LLC (BIT, LLC)
Administrative Assistant
United States Capitol Police, Office of Information Services Location United States Capitol Police, Southwest Washington, DC (499 South Capitol Street SW) Schedule Full-Time. Core hours 8:00 AM to 5:00 PM, Monday through Friday. Minimum 2 days on-site per week, up to 3 days telework, after a mandatory 2-month full-time on-site acclimation period. Personnel Status Non-Key Personnel Security Must be able to pass a criminal history check and fingerprinting, and be issued a USCP identification/access badge, prior to starting work. Employment Type Contract, contingent on award

About the Role

The Administrative Assistant provides basic clerical and administrative support within USCP's Office of Information Services, keeping daily operations organized and efficient.

What You'll Do

• Serve as timekeeper for approximately 30 federal employee staff using USCP's timekeeping system (Infor Workforce Management / Workbrain), ensuring all timecards are received, verified, and complete.
• Maintain, track, and file time and attendance (T&A) records for future retrieval.
• Process physical door access/entry requests to support OIS Security Managers in tracking and revising access in accordance with USCP Security Service Bureau (SSB) policies.
• Collect and maintain up-to-date Division Personnel information on office documents, including the organizational chart, office phone list, and emergency contact lists.
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams.
• Facilitate occasional leadership administrative requests, such as reserving conference rooms or revising PowerPoint presentations.
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors.
• Monitor and manage office supply inventory to maintain appropriate stock levels.
• Collect, coordinate, and prepare quarterly office supply order requests.
• Fulfill printing requests (e.g., business cards, glossy materials).
• Perform basic front desk administrative duties: receiving and distributing mail, filing materials, and making photocopies.
• Perform other administrative tasks as assigned.

What You'll Need

• At least 1-2 years of experience providing general, basic administrative support.
• Basic proficiency using the MS Office suite (Excel, Outlook, Word, and PowerPoint).
• Quick learner on MS Visio, SharePoint, and M365 (particularly Teams).
• Strong attention to detail.
• Good customer service skills.
• Proactive approach to seeking information needed to succeed in daily duties.
• Flexibility in approach to the delivery of work.
• Good organization and time management skills.