Administrative Assistant (DC)

E Logic; United States; Hybrid; USD 45,000 - 75,000; Full time

Job summary

United States Capitol Police (USCP), Office of Information Systems, seeks an Administrative Assistant to provide basic clerical support in a hybrid Washington, DC environment. The role includes timekeeping for federal staff, records management, and coordination of access requests and office logistics.

Requirements include 1–2 years of admin experience, strong MS Office skills, and the ability to work onsite at least two days per week.

Qualifications

• 1–2 years of general administrative support experience.
• Proficiency with MS Office applications (Excel, Outlook, Word, PowerPoint).
• Fast learner with MS Visio, SharePoint, and M365.
• Strong attention to detail and accuracy.
• Good customer service skills.
• Ability to work onsite in Washington, DC (2 days/week).

Responsibilities

• Serve as timekeeper for ~30 Federal employees using Infor Workforce Management/Workbrain.
• Maintain time & attendance records for retrieval.
• Process door access requests per USCP policies.
• Collect and maintain division personnel information (org chart, phone list, emergency contacts).
• Scan and upload materials to SharePoint or MS Teams folders.
• Support leadership admin requests (reserve conference rooms, update PowerPoint slides).
• Track IT equipment assignments for ~12 contractors for IRMD Associate Director.
• Monitor office supply inventory and reorder as needed.
• Prepare quarterly office supply orders.
• Fulfill printing requests (business cards, glossy materials).
• Perform front desk duties: mail, filing, photocopies.
• Perform other administrative tasks as assigned.

Skills

General administrative support

Customer service

Attention to detail

Time management

Proactive information gathering

Flexibility

Onsite collaboration

Tools

Infor Workforce Management/Workbrain

SharePoint

MS Teams

MS Visio

MS Excel

MS Outlook

PowerPoint

MS Word

MS 365 / M365

Job description

Location: Washington, DC (Hybrid - 2 days onsite, 3 days telework after 2-month acclimation)

Type: Full-Time, Contract

Clearance: Must pass USCP criminal history check, fingerprinting, and background investigation

About the Role:

We are seeking an Administrative Assistant to provide basic clerical and administrative support within the United States Capitol Police (USCP), Office of Information Systems (OIS).

Key Responsibilities:

• Serve as timekeeper for approximately 30 Federal employees using USCP's current timekeeping system (Infor Workforce Management/Workbrain), ensuring all timecards are received, verified, and have all required information
• Maintain track and file time & attendance (T&A) records for future retrieval
• Process physical door access/entry requests to support OIS' Security Managers in tracking and revising (in accordance with USCP's Security Service Bureau policies)
• Collect and maintain up-to-date Division Personnel information on office documents (OIS organizational chart, office phone list, emergency contact lists)
• Scan and upload materials into pre-created folders in SharePoint and/or MS Teams
• Facilitate occasional leadership administrative request inquiries (reserve conference rooms, revise PowerPoint slides for presentations)
• Support IRMD Associate Director with tracking IT equipment assignments of approximately 12 contractors
• Monitor and manage office supply inventory to maintain appropriate stock levels
• Collect, coordinate, and prepare quarterly office supply order requests in accordance with office requirements
• Fulfill printing requests (business cards, glossy material)
• Perform basic front desk administrative duties: receiving and distributing mail, filing materials, making photocopies
• Perform other administrative tasks as assigned

Minimum Qualifications:

• At least 1-2 years of experience providing general basic administrative support
• Basic proficiency using the MS Office suite of applications (Excel, Outlook, Word, PowerPoint)
• Quick learner on MS Visio, SharePoint, and M365 (most notably Teams)
• Possess a strong attention to detail
• Must possess and demonstrate good customer service skills
• Proactive posture to seek information (remotely or in person) to be successful in the essential duties and responsibilities
• Flexibility in the approach to the delivery of work
• Must be detail-oriented, with good organization and time management skills
• Ability to work onsite in Washington, DC (minimum 2 days/week)

Preferred Qualifications:

• Experience with federal government timekeeping systems
• Familiarity with USCP security policies and procedures

Equal Opportunity Employer

We are an equal opportunity employer and do not discriminate on the basis of race, color, religion, sex, gender identity, sexual orientation, national origin, genetics, disability, age, or veteran status.