Project Accounting Associate II

GAI Consultants Inc; City of Albany (NY); In loco; USD 32.000 - 37.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical, dental, and vision plans

Company-paid disability

Company-paid life insurance

401(k) with company match

Paid holidays

Paid time off

Professional development support

Descrizione del lavoro

Creighton Manning, a GAI company, is seeking a detail-oriented Billing/AR Specialist to support the Project Manager across the project life cycle. The role involves establishing project budgets, reviewing client invoices, coordinating accounts receivable and WIP, and monitoring financial performance.

The individual should excel in analysis, collaboration, and timely delivery. Requirements include an Associate’s degree in Accounting or related field (or 5 years NYSDOT Billing experience),

Competenze

• Associate’s degree in Accounting/Business Administration preferred, or 5 years of experience with NYSDOT Billing Format.
• Experience using Deltek/Vantagepoint preferred.
• Excellent customer service skills and ability to build solid working relationships.
• Proficiency in MS Office and accounting software is desirable.

Mansioni

• Complete complex client invoices.
• Assist Project Manager throughout the project life cycle.
• Maintain personal task management and adherence to deadlines and scope.
• Review budgets, client invoices, AR and WIP; monitor billing accuracy.
• Submit invoices per contract requirements and file in project folders.
• Input AR/WIP notes in Deltek and other system tools as needed.

Conoscenze

Accounts Receivable

Invoicing

Deltek

MS Office

Formazione

AA degree in Accounting

Strumenti

Deltek/Vantagepoint

Descrizione del lavoro

Creighton Manning is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The candidate should have great analytical thinking, problem-solving skills and the ability to work within a team.

General Characteristics:

• Ability to complete complex client invoices.
• Assists Project Manager throughout the project life cycle.
• Responsible for personal task management and adherence to deadlines and scope.
• Receives moderate supervision on work assignments.

Technical Responsibilities:

• Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
• Project Setup and lifecycle maintenance in Deltek, including:
• Creates Work Breakdown Structures
• Inputs Budgets and saves backup
• Review, verify, and file contracts
• Create Billing Terms based on contract
• Invoicing
• Batching draft invoices by invoice week
• Reference Invoicing Summary Report for budget and billing guidance
• Review rates, costs, dates, factors, WIP, and comments for mischarges and errors
• Mark up draft invoices for Project Manager review.
• Complete all changes on draft markups accurately
• Input WIP comments into system tools as needed
• Confirm backup/status reports are attached as needed
• Submit invoice to client per contract requirements
• File emailed invoices in the project folder
• Work-In-Process (WIP) Monitoring
• Confirm with PM when WIP may be billed
• Confirm status and amount of supplement or change order when applicable
• Enter AR comments in Deltek for all past-due invoices.
• Notify Management of potential and confirmed Write-offs
• Accounts Receivable (AR) Collection
• Utilize system tools to conduct AR follow-up in a timely fashion.
• Maintains up-to-date AR comments in system tools.
• Review and approve sub-consultant invoices.
• Maintain appropriate documentation on projects.

Communication, Teamwork, and Leadership:

• Work as part of a team and coordinates work with others.
• Possess essential communication skills, verbally, in writing, and in presentations.
• Actively participate in discussions and tasks.
• Collaborate with internal and external teams.
• Routinely interact with organizational leaders, clients, officials, contractors, and others.

Job Requirements:

• Associate’s degree in Accounting/Business Administration or related field preferred, or 5 years of experience with NYSDOT Billing Format.
• Experience using Deltek/Vantagepoint preferred
• Excellent customer service skills and ability to build solid working relationships
• Proficiency in MS Office and accounting software is desirable

Pay Range:

Albany, NY: $23/hour - $27/hour

Pay is based on the applicant’s ability/experience and will be rated accordingly.

Why Creighton Manning?

Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You’ll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure.

At Creighton Manning, you’ll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment. You’ll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm.

Benefits To Working at Creighton Manning Include:

Competitive Pay & Recognition

• Performance driven recognition and development bonuses
• Medical, dental, and vision plans
• Company-paid short-term and long-term disability
• Company-paid life insurance
• Employee Assistance Program and wellness resources
• Generous paid time off + 7 paid holidays
• An additional floating holiday—use it for what matters to you
• Paid maternity, paternity, and adoption leave
• 401(k) with company match
• Support and rewards for professional development and certifications

#CM

#creightonmanning

Qualifications

Licenses & Certifications

Required

Driver's License

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.