Administrative Assistant, Corporate Communications

Sony Music Entertainment; New York (NY); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading company in the music industry is seeking an Administrative Assistant for its Corporate Communications team. The role involves managing administrative tasks for executives, organizing meetings, and supporting communication strategies. Ideal candidates are detail-oriented, proactive, and possess strong organizational skills. Join a dynamic environment committed to creativity and innovation, with comprehensive benefits and opportunities for professional growth.

Benefits

Comprehensive benefits including medical, dental, vision

401K with employer matching

Paid parental leave

Time off for winter recess

Qualifications

• 1-2 years of relevant administrative experience.
• Experience with video content development and editing is a plus.

Responsibilities

• Manage administrative needs for the Executive Vice President.
• Facilitate daily morning clips process and distribute news.
• Organize team activities and improve efficiency.

Skills

Organizational Skills

Communication

Problem-Solving

Time Management

Job description

Administrative Assistant, Corporate Communications

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About Sony Music Entertainment

At Sony Music Entertainment, we fuel the creative journey. We’ve played a pioneering role in music history, from the first-ever music label to the invention of the flat disc record. We’ve nurtured some of music’s most iconic artists and produced some of the most influential recordings of all time.

Today, we work in more than 70 countries, supporting a diverse roster of international superstars, developing independent artists, and visionary creators. From our position at the intersection of music, entertainment, and technology, we bring imagination and expertise to the newest products and platforms, embrace new business models, employ breakthrough tools, and provide powerful insights that help our artists push creative boundaries and reach new audiences. In everything we do, we’re committed to artistic integrity, transparency, and entrepreneurship.

Sony Music Entertainment is a member of the Sony family of global companies.

The Administrative Assistant, Corporate Communications will support Sony Music’s Corporate Communications team. You will be a curious, highly organized, team player who works closely with the broader group to support efforts across the entire division and help execute the Company’s Corporate Communications strategy.

What you'll do:

1. Manage all administrative needs for the Executive Vice President, Corporate Communications, including calendar coordination, meeting arrangements, travel bookings, and expense reports.
2. Handle expense reports and travel processes for three other Communications leaders as directed.
3. Organize and produce agendas for the Corporate Communication team’s weekly meetings and other related tasks.
4. Develop agendas, book speakers, and coordinate team strategy meetings throughout the year.
5. Order and manage team supplies regularly.
6. Facilitate the daily morning clips process by gathering and monitoring global news outlets for relevant Sony Music news and industry clips, distributing them to senior executives by a set time each morning, and monitoring breaking news throughout the day.
7. Create and distribute regular clip round-ups while maintaining a press database.
8. Oversee invoice payments and finance logistics in collaboration with the EVP.
9. Coordinate with Sony Music’s Corporate Communications team and liaise with Sony Corp’s Corporate Communications on various requests.
10. Maintain and update all team calendars and press/distribution lists.
11. Support engagement efforts by working with the Audience Coordination team, including sending company-wide emails, creating intranet content, and developing content series.
12. Organize team activities and suggest ways to improve efficiency and collaboration.
13. Perform other relevant tasks such as maintaining distribution lists, sending emails, distributing mail, and supporting the team’s overall activities.
14. Engage with team members on projects beyond your defined role as needed.

Who you are:

• At least 1-2 years of relevant administrative experience.
• Excellent organizational skills and attention to detail.
• Respectful of deadlines.
• Experience with video content development and editing is a plus.
• Exceptional communication and time management skills.
• Ability to work in confidential environments.
• Proactive, flexible, and able to work independently with strong problem-solving and interpersonal skills.
• Capable of managing multiple priorities and deadlines simultaneously.
• Organized professional with strong relationship-building skills.
• Interested in a career in Communications.
• Available to work evenings and weekends as needed for events and communication needs.

What we give you:

• An inclusive, collaborative, global community where you can channel your passion daily.
• A modern office environment fostering productivity, creativity, and teamwork.
• Comprehensive benefits including medical, dental, vision, life & disability insurance, and 401K with employer matching.
• Additional voluntary benefits like identity theft protection, mental health resources, fertility coverage, paid parental leave, and support programs for loved ones with disabilities.
• Investment in your professional growth and development.
• The opportunity to innovate, disrupt, and create the future.
• Time off for winter recess.

Sony Music is committed to equal employment opportunity regardless of age, disability, race, gender, sexual orientation, and other protected statuses. The salary range for New York is $40,000—$55,000 USD, depending on experience and qualifications.