Administrative Assistant, Corporate Access, Logistics

Bank of America; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a Corporate Access Coordinator to join their dynamic team in New York. This role is pivotal in supporting corporate access meetings and events, requiring strong organizational skills and attention to detail. As a key interface within the Global Research Department, you'll manage logistics, coordinate with clients, and ensure seamless execution of events. If you're a proactive individual with excellent communication abilities and a professional work ethic, this opportunity is perfect for you to thrive in a fast-paced environment.

Qualifications

• Minimum of 2 years of relevant experience in corporate access or event coordination.
• Strong communication skills and ability to work independently.

Responsibilities

• Coordinate meetings and events, ensuring all logistics are managed effectively.
• Enter event data into tools and maintain data accuracy.

Skills

Organizational Skills

Attention to Detail

MS Office Proficiency

Verbal Communication

Written Communication

Problem-Solving Skills

Client-Facing Experience

Tools

Concur

Job description

Corporate Access Coordinator

Location: New York, New York

Job Description

The Corporate Access Logistics Team supports the AMRS Corporate Access Product Managers by executing administrative duties related to all corporate access meetings and events. This role involves coordinating meetings, events, and related logistics, serving as a key interface within the Global Research Department and with external clients and stakeholders.

Responsibilities

1. Create announcement flyers and preliminary meeting schedules, including pulling investor profiles.
2. Enter event data into proprietary tools, ensuring data accuracy post-event.
3. Secure meeting locations, including virtual platforms like Zoom and WebEx.
4. Arrange transportation, accommodation, and catering as needed.
5. Coordinate security for internal meetings and provide onsite support, including virtual event management.
6. Perform other administrative duties as assigned, demonstrating professionalism and effective communication with clients and internal teams.

Experience and Skills

• Minimum of 2 years of relevant experience.
• Strong organizational skills and attention to detail.
• Proficiency in MS Office; familiarity with Concur preferred.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Demonstrated multi-tasking ability and problem-solving skills.
• Professional work ethic and client-facing experience.

Additional Information

Shift: 1st shift (U.S. based)

Hours per week: 40

Bank of America is an equal opportunity employer and values diversity and inclusion in the workplace. For more information, please review our policies and rights documentation linked in the original posting.