Administrative Assistant (Contractor’s Board)

State of South Carolina; Columbia (SC); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health, dental, vision insurance

15 days vacation leave

15 days sick leave

13 paid holidays

Paid Parental Leave

State Retirement Plan

Deferred Compensation

Job summary

The Department of Labor, Licensing and Regulation (LLR) in South Carolina seeks an administrative specialist to support the SC Board of Pyrotechnic Safety and the SC Liquefied Petroleum Gas Board. You will review applications, greet visitors, and respond to licensure inquiries.

Your duties include filing, data entry, preparing board materials, and assisting with FOIA requests. A high school diploma is required (bachelor’s degree can substitute); strong Microsoft Office skills and excellent

Qualifications

• High school diploma or related work experience; bachelor’s degree may substitute for related work experience.
• Three years of experience in a similar area preferred.
• Strong customer service skills.
• Ability to follow routine and complex instructions.
• Knowledge of office management and general administrative functions.
• Excellent verbal and written communication with licensees.
• Ability to exercise judgment and discretion in interpreting policies and procedures.
• Effective interaction with licensees and the public.
• Establishing and maintaining effective working relationships.

Responsibilities

• Review and process initial, renewal and examination applications for the SC Board of Pyrotechnic Safety and SC Liquefied Petroleum Gas Board.
• Serve as the primary receptionist for these boards and respond to customer inquiries via walk-ins, e-mails, and other methods providing timely and accurate responses related to licensure and processes, and procedures.
• Complete special assignments, including researching issues and assisting with the preparation of materials for board meetings.
• Provide administrative support for the Contractor’s Licensing Board, particularly during renewals and periods of high application volume.
• Perform a variety of other administrative assistance functions including processing lists of licensees, monitoring the board websites for changes, assisting with FOIA requests, ensuring compliance with retention schedules, and scanning documents.

Skills

Customer service

Office administration

Communication

MS Office

Judgment and discretion

Interpersonal skills

Licensee relations

Education

High school diploma

Tools

Microsoft Office

Job description

Job Responsibilities

Come join our team at the Department of Labor, Licensing and Regulation (LLR) where you will experience work-life balance, great benefits, and an exciting career that supports the Agency’s mission to make South Carolina a safe place to work and live.

Responsibilities

• You will review and process initial, renewal and examination applications for the SC Board of Pyrotechnic Safety and SC Liquefied Petroleum Gas Board.
• You will serve as the primary receptionist for these boards and respond to customer inquiries received through walk-ins, e-mails, and other methods providing timely and accurate responses related to licensure and processes, and procedures.
• You will complete special assignments, including researching issues and assisting with the preparation of materials for board meetings.
• You will provide administrative support, as requested, for the Contractor’s Licensing Board, particularly during renewals and periods of high application volume.
• You will perform a variety of other administrative assistance functions including processing lists of licensees, monitoring the board websites for changes, assisting with FOIA requests, ensuring compliance with retention schedules, and scanning documents.

Minimum And Additional Requirements

Minimum Qualifications

• A high school diploma and work experience that is directly related to the area of employment. A bachelor’s degree may be substituted for the related work experience.

Preferred Qualifications

• Three (3) years of experience that is directly related to the area of employment.
• Strong customer service skills.
• Ability to understand and follow routine and complex instructions.
• Knowledge of principles and practices of office management and general administrative functions.
• Ability to communicate effectively verbally and in writing with individuals.
• Ability to exercise judgment and discretion in interpreting and applying policies and procedures with licensees.
• Effective interaction with licensees and public in handling inquiries and communicating information accurately.
• Establishing and maintaining effective working relationships.
• Considerable skill in the use of office equipment, computers, and Microsoft products.

Other Requirements

• Position works in an office environment with extended periods of sitting and standing.
• May require occasional work outside of normal office hours.
• May be required to lift, carry, move and/or position objects weighing up to 25 lbs.
• Daily filing, data entry, telephone and computer use.

Additional Comments

Benefits Offered

• Health, dental, vision, long term disability, and life insurance for employee, spouse, and children
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• State Retirement Plan and Deferred Compensation Programs

Benefits For State Employees

The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies.

Insurance Benefits

Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses.

Retirement Benefits

State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options.

Workplace Benefits

State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more.

Note

The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.