Administrative Assistant - Construction

ehcc; Los Alamitos (CA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

ESOP

Profit sharing

Health/dental premiums for team

Vacation and sick time off

9 paid holidays

Life/AD&D/LTD insurance

Retirement plans with company contrib

Tuition subsidy for Child Care

Health/Dependent care FSA

Job summary

Erickson-Hall Construction Co. in Fullerton, CA is seeking an Administrative Assistant to support the site-based project team, manage daily reports and logs, and assist with document control and coordination.

The role requires attention to detail, the ability to work independently, and strong Microsoft Office skills. Candidates should be proactive, organized, and capable of taking meeting minutes and liaising with project personnel.

Qualifications

• Strong attention to detail and numerical accuracy.
• Ability to prioritize and multitask in a busy office environment.
• Ability to work with minimal supervision and verify facts before releasing documents.
• Self-starter with strong multitasking and follow-up skills.
• Identifies and resolves problems in a timely manner.
• Good judgment, logic, and ability to learn quickly.
• Responds to requests for service and assistance.
• Excellent organizational and communication skills.
• Proficient in Microsoft Office Suite.

Responsibilities

• Provide administrative support on active construction sites to the site-based project team.
• Collaborate with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand scope, schedule, instructions, and responsibilities.
• Enter data: daily reports, RFIs, and submittal logs.
• Track DSA inspection logs, skilled & trained workforce, and contractor insurance.
• Maintain job site SDS postings and site-specific documentation.
• Take meeting minutes and distribute promptly.
• Maintain filing system per company standards (physical and electronic).
• Follow up with responsible parties to obtain and coordinate project information.

Skills

Attention to detail

Multi-tasking

Communication skills

Teamwork

Organizational skills

Proficient in Microsoft Office

Education

High school diploma or GED

Tools

Microsoft Office Suite

Oracle Primavera Contract Manager

Oracle Submittal Exchange

Bluebeam

Job description

Join a Nationwide and Multi-Regional Top Workplace of 2025! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about! Please note that this position is based out of Fullerton, CA.

As an Administrative Assistant at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator.

To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude.

Duties

• Administrative support on active construction site to the site-based project team
• Work with Superintendent, Project Manager, Project Engineer, Construction Manager, and team to understand the scope of work, schedule, project instructions, and responsibilities
• Data entry: Daily reports, RFI and Submittal Logs
• Track DSA inspection logs, Skilled & Trained workforce, and contractor’s insurance
• Maintain job site-specific SDS and postings
• Ability to take meeting minutes
• Maintain the physical and electronic filing system for each job adhering to company standards
• Follow up with responsible parties to obtain/coordinate project information

Requirements

• Excellent attention to details and facility with numbers
• Ability to prioritize and multi-task, in a busy office environment
• Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies
• Self-starter with strong multi-tasking and follow-up skills
• Identifies and resolves problems in a timely manner
• Good judgment, logic, and ability to learn new things quickly
• Responds to requests for service and assistance
• Superb organizational skills and desire to get it right
• Must have good communication, teamwork, and organizational skills
• Proficient knowledge of Microsoft Office Suite.
• Oracle Primavera Contract Manager, Oracle Submittal Exchange, Bluebeam, and/or construction knowledge a plus.
• Typing of at least 50 wpm with emphasis on accuracy
• A valid driver's license and acceptable driving history is required
• Must possess a high school diploma or GED

Benefits

• Employee Stock Ownership Plan (ESOP)
• Profit-Sharing
• 100% employer-paid Health/Dental premiums for team members
• Generous Vacation and Sick Time off
• Nine(9) Paid Holidays - Including your Birthday!
• 100% employer-paid Life, AD&D, and Long Term Disability insurance
• Retirement plans with company contribution
• Subsidized tuition on Child Care
• Health/Dependent care FSA's
• Making a difference in the communities you serve

Acknowledgments

Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.