Administrative Assistant, Compliance Lateral Recruiting

NRF United Kingdom; Houston (TX); On-site; USD 40,000 - 80,000; Full time

Job summary

A dynamic global law firm is seeking a detail-oriented Administrative Assistant to join their Compliance Team in Houston. This role offers an exciting opportunity to work in a fast-paced environment, supporting critical compliance functions while collaborating with various teams. The ideal candidate will possess strong organizational skills, professionalism, and the ability to manage multiple projects efficiently. With a commitment to innovation and a collegial culture, this firm provides a supportive workplace where your contributions will make a significant impact. If you thrive in a collaborative environment and are ready to take on new challenges, this position is perfect for you.

Benefits

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) savings plan

Paid time off

Paid parental leave

Flexible spending accounts

Health savings accounts

Qualifications

• Bachelor’s degree preferred with at least two years of professional experience.
• Experience in conflicts or legal assistant roles is a plus.

Responsibilities

• Support the Compliance Team by managing conflicts of interest searches.
• Maintain and update conflicts and client matters databases.

Skills

Attention to detail

Organizational skills

Interpersonal skills

Critical thinking

Analytical skills

Professionalism

Confidentiality

Education

Bachelor’s degree

Tools

MS Word

MS Outlook

MS Excel

Elite Enterprise Conflicts Manager

Intapp

Job description

Administrative Assistant, Compliance Lateral Recruiting

Apply locations: Houston, Texas, USA; Dallas, Texas, USA; Austin, Texas, USA; San Antonio, Texas, USA

Time type: Full time

Posted on: Posted 4 Days Ago

Time left to apply: End Date: March 1, 2025 (30+ days left to apply)

Job requisition id: R-2337

Job Description

We are a global law firm with a powerful strategic focus and real momentum. Our industry-focused strategy is seeing us take on pioneering work in places that others have yet to reach. Our shared values define our culture and our workplace. You will find us to be unusually collegial, team-oriented, and ready to innovate. We work seamlessly across practices, offices, and around the world. This elimination of boundaries has allowed us to evolve into a law firm that works as hard for its culture as it does for its clients.

The Houston, Texas office of Norton Rose Fulbright US LLP is seeking an Administrative Assistant to support the Compliance Team. The ideal candidate is professional, detail-oriented, and able to manage multiple projects in a fast-paced environment.

Additional responsibilities include but are not limited to:

• Respond to Compliance Lawyer and staff requests to perform conflicts of interest searches pertaining to laterals and other special projects.
• Act as a liaison between the Lateral Compliance Team and the Recruiting Teams by reviewing new conflict check requests for accuracy and completeness, determining deadlines, and following up for more information as needed.
• Review and interpret documentation provided by lateral hire candidates and enter relevant data into conflicts database.
• Utilize Excel spreadsheets to track progress of lateral candidate hiring and organize conflicts clearance provisos.
• Maintain conflict system integrity by inputting, updating, and retiring lateral data on an ongoing basis pursuant to set guidelines.
• Assist with other duties related to the resolution and clearance of the conflicts of interest issues, as assigned.
• Maintain and update conflicts and client matters databases, including data clean-up projects.
• Other administrative duties and special projects, as assigned.

Please note this job description does not cover or contain all activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications & Skills:

• Bachelor’s degree preferred.
• At least two years of professional experience.
• One year of conflicts or legal assistant experience, or similar law firm experience in a decision-making capacity, preferred.
• Professionalism, personal integrity, and a high degree of confidentiality and discretion.
• Attention to detail, accuracy, responsiveness, and excellent organizational skills required.
• High level of proficiency in MS Word, Outlook, and Excel required.
• Preferred experience with a legal industry standard conflicts database (i.e., Elite Enterprise Conflicts Manager, Intapp).
• Demonstrate good judgment and accountability for delivering excellent service.
• Possess excellent interpersonal and communications skills; both written and oral.
• Strong critical thinking and analytical skills.
• Ability to adapt in an ever-changing environment, including the ability to prioritize.
• Confident interacting with all levels of the organization, both legal and administrative.
• Reliable, flexible, and a can-do attitude in all situations is essential.

Norton Rose Fulbright US LLP is committed to providing employees with a comprehensive and competitive benefits package that supports you, your health, and your family. Benefit packages include access to three medical plans, dental, vision, life, and disability insurance. Employees can also access pre-tax benefits such as health savings and flexible spending accounts. Norton Rose Fulbright helps provide financial security by allowing employees to participate in a 401(k) savings plan and profit-sharing plans if eligible. Full-time employees are eligible to access fertility benefits designed to support fertility and family-forming journeys.

In addition to the Firm’s health and welfare benefits above, we offer a competitive paid time off plan, which provides a minimum of 20 days off based on your role and tenure with the firm. The firm offers a generous paid parental leave benefit allowing parents to take a minimum of 14 weeks of paid leave to bond with your newborn, or adopted child(ren). Employees are also entitled to 11 Firm holidays.

Norton Rose Fulbright US LLP is an Equal Opportunity/Affirmative Action Employer and complies with all applicable federal laws and their implementing regulations that require the collection and recording of certain data and information. The information we receive will not be used to make any decision regarding employment and will be kept separate from your application. Similarly, self-identification information is kept confidential and used only in accordance with applicable federal laws and regulations. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status. Norton Rose Fulbright is committed to providing reasonable accommodation as an Equal Opportunity Employer to applicants with disabilities. If you require assistance or accommodation to complete your application, please contact us at [e-mail]. Please provide your contact information and a description of your accessibility issue. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

E-Verify is a registered trademark of the U.S. Department of Homeland Security. This business uses E-Verify in its hiring practices to achieve a lawful workforce.

Equal Employment Opportunity | EEO is the Law - Supplement | Pay Transparency

Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions. Our global law firm has more than 3,000 lawyers advising clients across more than 50 locations worldwide, including Houston, New York, London, Toronto, Mexico City, Hong Kong, Sydney, and Johannesburg, covering the United States, Europe, Canada, Latin America, Asia, Australia, Africa, and the Middle East.