Administrative Assistant, Community Recreation Programs

RWJBarnabas Health; Mountainside (NJ); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

PTO

Medical and Prescription DrugInsurance

Dental and Vision Insurance

Retirement Plans

Short & Long Term Disability

Life & Accidental Death Insurance

Tuition Reimbursement

Health Care/Dependent Care Flexible S

Wellness Programs

Voluntary Benefits (e.g., PetInsurance

Discounts Through Partners

Job summary

RWJBarnabas Health in Mountainside, NJ, is seeking an Administrative Assistant to support the Camps department at Children’s Specialized Hospital on a day shift. This hourly role involves coordinating schedules, registrations, and communications to ensure adaptive programs and camps run smoothly.

Responsibilities include secretarial support, meeting coordination, invoice processing, intern onboarding, calendar management, and collaboration with HR, Marketing, and Environmental Services.

Qualifications

• High School Diploma or equivalent required; Bachelor’s degree preferred.
• AHA BLS Provider Certification required.
• Valid Driver’s License.

Responsibilities

• Provide administrative and secretarial support to the department and department manager.
• Coordinate Advisory Board meetings, including scheduling, agendas, presentation decks, reminders, and meeting preparation.
• Support financial and administrative processes, including invoices, payment requests, purchase requisitions, check requests, vendor setup, and intern stipends.
• Coordinate intern recruitment, hours, and onboarding in collaboration with Human Resources.
• Manage room reservations and Outlook calendars, including program and staffing schedules and schedule changes.
• Coordinate meeting-room preparation with Environmental Services.
• Maintain program binders and support accurate content management.
• Manage program information and attendance through RecDesk, including recurring program setup and session attendance.
• Coordinate registration emails, family communications, mailings, program updates, cancellations, and other participant communications.
• Support marketing efforts by updating flyers, sharing new program information, coordinating with Marketing, and supporting tabling events and camp promotion.
• Assist staff with planning and implementing recreation programs and special events.
• Maintain departmental equipment and supplies, monitor inventory, and place orders as needed.
• Communicate effectively with participants, families, volunteers, therapists, nursing staff, and other team members.
• Orient and supervise assigned volunteers and community groups according to hospital policy.
• Assist with evaluating participant functioning and identifying appropriate activities and adaptations.

Skills

Administrative support

Scheduling

Communication

Office software

Education

High School Diploma or equivalent

Bachelor's degree preferred

Job description

RWJBarnabas Health in Mountainside, NJ, is seeking an Administrative Assistant to support the Camps department at Children’s Specialized Hospital on a day shift. This hourly role involves coordinating schedules, registrations, and communications to ensure adaptive programs and camps run smoothly.

Responsibilities include secretarial support, meeting coordination, invoice processing, intern onboarding, calendar management, and collaboration with HR, Marketing, and Environmental Services.