Administrative Assistant - Communications

University of Texas MD Anderson Cancer Center

Houston (TX)

On-site

USD 41,000 - 61,000

Full time

8 days ago

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Benefits offered by this job

Medical coverage from day one

PTO accrual and holidays

Tuition assistance after six months

Pension and retirement plans

Job summary

University of Texas MD Anderson Cancer Center seeks an Administrative Assistant - Communication to support the Division of Clinical Research. The role focuses on producing polished communications, updating SharePoint, and coordinating projects with strong PowerPoint proficiency.

Hybrid work arrangement with a focus on delivering clear internal and external messaging. The ideal candidate has four years of relevant experience, a background in communications or design, and excellent attention to

Qualifications

Minimum four years administrative/secretarial experience
Background in communications, English, graphic design, or related field
Strong proficiency in Microsoft Office, especially PowerPoint
Excellent written and verbal communication abilities

Responsibilities

Format and review PowerPoint presentations to ensure accuracy and professional quality
Maintain and update SharePoint content to support division communications and information access
Write, edit, and format division-wide and institution-wide communications
Support communication initiatives that enhance division efficiency and productivity

Skills

Administrative experience

Secretarial experience

Communications

PowerPoint

Microsoft Office

SharePoint

Microsoft Forms

Microsoft Lists

Data reporting

Attention to detail

Education

High School Diploma or Equivalent

Bachelor's Degree

Tools

PowerPoint

SharePoint

Microsoft Word

Microsoft Excel

Job description

UT MD Anderson has the nation's largest cancer clinical trials program enrolling patients in Texas and beyond through our Cancer Network® partners across the country. UT MD Anderson is devoted to the needs and protection of all those participating in or conducting clinical research while maintaining high ethical standards and compliance with all regulatory policies. The Division of Clinical Research provides infrastructure support for all aspects of clinical research.

The Administrative Assistant - Communication position provides administrative support to ensure division efficiency and productivity.

The ideal candidate will be an exceptional communicator with strong written and verbal communication skills and a background in communications, English, graphic design, or a related field. The successful candidate will be highly proficient in Microsoft Office, particularly PowerPoint, and comfortable working with technology and digital tools. This individual will have excellent attention to detail and the ability to create, edit, and format polished, professional communications, including newsletters, presentations, reports, and other materials. The ideal candidate will be organized, creative, adaptable, and able to communicate effectively with a wide range of audiences.

Minimum $19.71 - Midpoint $24.52 - Maximum $29.33

Work Location: Texas Medical Center

The typical work schedule is Hybrid Based on Business needs.

Why Us?

UT MD Anderson offers the opportunity to contribute to a nationally recognized clinical research program that supports advancements in cancer research and patient care. This role provides exposure to institutional communications, project coordination, process improvement, and operational support while offering opportunities for professional growth in a collaborative environment that values excellence, innovation, and work-life balance.

Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Communications Support (70%)

Format and review PowerPoint presentations to ensure accuracy and professional quality
Maintain and update SharePoint content to support division communications and information access
Write, edit, and format division-wide and institution-wide communications
Support communication initiatives that enhance division efficiency and productivity

Project Support (25%)

Provide administrative and coordination support for project and operational activities
Support updates and maintenance of Microsoft Forms, Microsoft Lists, and other Microsoft systems
Assist with data collection, data entry, and basic reporting for dashboards and internal reports
Assist with developing and maintaining workflows for project-related processes
Support the creation and maintenance of standard operating procedures (SOPs)
Coordinate activities that help ensure project objectives and operational priorities are met

Administrative Support (5%)

Coordinate special divisional projects, including employee lunches
Provide general administrative support to enhance division operations
Perform other duties as assigned

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Bachelor's Degree

WORK EXPERIENCE

Required: Four years Administrative/secretarial experience or No experience required with preferred degree. No experience required with preferred degree
Preferred: Background in communications, English, graphic design, or a related field. Highly proficient in Microsoft Office, particularly PowerPoint, and comfortable working with technology and digital tools. The ability to create, edit, and format polished, professional communications, including newsletters, presentations, reports, and other materials.

OTHER REQUIREMENTS

Required: Must pass pre-employment skills test as required and administered by Human Resources

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information