Senior Administrative Assistant - Leukemia

University of Texas MD Anderson Cancer Center

Houston, Northern (TX, KY)

Hybrid

USD 46,000 - 69,000

Full time

4 days ago

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Benefits offered by this job

Medical coverage from day one

Paid time off and holidays

Tuition assistance program

Pension plan

Job summary

The University of Texas MD Anderson Cancer Center is seeking a Senior Administrative Assistant to support the Leukemia department. This role provides advanced administrative and secretarial support to help coordinate departmental activities, budgets, and programs in a hybrid onsite/remote environment.

Ideal candidates will have strong organizational and written communication skills, with experience managing complex projects. Preferred education includes an Associate's or Bachelor's degree.

Qualifications

High School Diploma or Equivalent required.
Preferred: Associate's or Bachelor's degree.
Five years administrative/secretarial experience required, or three years with an Associate's degree, or one year with a Bachelor's degree.

Responsibilities

Perform complex administrative and secretarial duties for department operations.
Compose formal and informal correspondence for faculty and leadership.
Create, edit, and format presentations and documents for departmental use.
Coordinate and maintain departmental administrative activities and priorities.
Coordinate human resources activities and trainee/program coordination.

Education

High School Diploma or Equivalent

Associate's/Bachelor's Degree (Preferred)

Job description

Senior Administrative Assistant - Leukemia

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant - Leukemia role supports the Leukemia department, which is dedicated to advancing patient care, research initiatives, academic programs, and departmental operations. The Senior Administrative Assistant - Leukemia provides advanced administrative and secretarial support that helps ensure efficient coordination of departmental activities and resources.

At UT MD Anderson, the Senior Administrative Assistant - Leukemia serves as a key operational partner for department leadership, faculty, staff, trainees, and patients. This position contributes to administrative excellence, supports strategic initiatives, and helps maintain effective communication, financial oversight, and program coordination across the department.

The ideal candidate has strong administrative and organizational experience, excellent written communication skills, and the ability to manage complex projects, budgets, and departmental activities. Preferred qualifications include an Associate's Degree or Bachelor's Degree, while candidates meeting the required education and experience combinations are also encouraged to apply.

Salary Range (Hourly Equivalent): Minimum $21.88 | Midpoint $27.40 | Maximum $32.93. Work Schedule: Days. Work Location: Hybrid Onsite/Remote.

Why Us?

Join UT MD Anderson and play an important role in supporting a department focused on advancing leukemia patient care, research, and education. This position offers opportunities to contribute to meaningful initiatives, collaborate with multidisciplinary teams, support faculty and patient‑centered programs, and develop valuable administrative, operational, and project management expertise while maintaining a healthy work‑life balance.

Employer‑paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance
Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
Defined‑benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer‑paid life and reduced salary protection programs.

Responsibilities

Administrative Support

Perform complex administrative and secretarial duties in support of department operations
Compose formal and informal correspondence for faculty, leadership, and departmental needs
Create, edit, and format presentations and professional documents
Interpret institutional policies and procedures for employees
Coordinate and maintain departmental administrative activities and priorities

Human Resources & Program Coordination

Coordinate human resources activities for the department
Coordinate and maintain trainee, fellowship, observer, and visitor programs
Support onboarding, program administration, and participant scheduling
Serve as a resource regarding departmental processes and institutional requirements

Financial & Operational Management

Monitor and balance departmental budget activity
Manage departmental purchasing activities
Establish and maintain budget control systems to monitor expenditures
Coordinate maintenance of physical plant operations, physical inventory, and space planning activities

Research, Grants & Strategic Projects

Ensure timely submission of required reports and documentation related to manuscripts and grants
Track project stages and milestones while alerting investigators regarding deadlines
Initiate and coordinate response processes for required submissions
Develop project priorities and monitor the status of special projects
Direct and coordinate project activities through delegated subordinates
Assist with grant and contract preparation activities
Participate in strategic planning initiatives for the department
Support planning and implementation of information systems and other special projects

Patient & Referral Support

Handle telephone calls from patients, referring physicians, care centers, and new patient referrals
Participate in the patient care process through professional communication and coordination
Assist faculty in building and maintaining referral practices
Provide professional and supportive assistance to new patients and referring physicians
Facilitate communication between patients, providers, and departmental resources

Other duties as assigned

EDUCATION

Required: High School Diploma or Equivalent
Preferred: Associate's Degree or Bachelor's Degree

WORK EXPERIENCE

Required: Five years Administrative/secretarial experience or three years required experience with Associate's degree or one year required experience with Bachelor's degree.

OTHER REQUIREMENTS:

Must pass pre‑employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information