Administrative Assistant - Commercial Real Estate

Procom Consultants Group; San Francisco (CA); On-site; USD 27,552 - 34,440; Full time

Job summary

A leading IT services provider is seeking an Administrative Assistant in San Francisco for a contract opportunity. The role involves providing administrative support, maintaining tenant and vendor relationships, and assisting in report preparation. Ideal candidates will have a High School Diploma, be proficient in Microsoft Office, and familiar with real estate software such as Yardi or MRI. This opportunity is expected to last 3 to 4 months, starting ASAP.

Qualifications

• Proficient in Microsoft Office Suite.
• Familiarity with real estate software such as Yardi, MRI.
• High School Diploma or GED required.

Responsibilities

• Provide administrative support for the management team.
• Establish and maintain strong relationships with tenants and vendors.
• Assist Property Management staff in preparing reports.

Skills

Proficient in Microsoft Office Suite

Familiarity with real estate software

Attention to detail

Excellent communication

Customer service skills

Education

High School Diploma or GED

Tools

Yardi

MRI

Job description

Company Description

Procom is a leading provider of professional IT services and staffing to businesses and governments in Canada. With revenues over $500 million, the Branham Group has recognized Procom as the 3rd largest professional services firm in Canada and is now the largest “Canadian-Owned” IT staffing/consulting company.

Procom’s areas of staffing expertise include:

• Application Development
• Project Management
• Quality Assurance
• Business/Systems Analysis
• Datawarehouse & Business Intelligence
• Infrastructure & Network Services
• Risk Management & Compliance
• Business Continuity & Disaster Recovery
• Security & Privacy

Specialties

• Contract Staffing (Staff Augmentation)
• Permanent Placement (Staff Augmentation)
• ICAP (Contractor Payroll)
• Flextrack (Vendor Management System)

Job Description

On behalf of our client, Procom Services is searching for an Administrative Assistant - Commercial Real Estate for a contract opportunity in San Francisco (Financial District), CA.

The successful candidate will be able to demonstrate core competencies in the following areas:

• Provide administrative support for REMS management team. Administrative duties include, but are not limited to, phones, mail, supplies, correspondence, filing, copying and faxing
• Establish and maintain strong and positive relationships with all property tenants, vendors, and contractors.
• Establish and maintain property, lease and vendor files (including but not limited to contact lists, inventory lists, correspondence, etc).
• May assist with monitoring aged receivables and collection efforts on a monthly basis
• Assist Property Management staff in preparation of various reports including, but not limited to, monthly and quarterly reports.
• Assist in maintaining service contracts, tracking expirations and prepare bid packages when necessary.
• Assist with coding invoices for payment and processing
• Receive and log work order calls, create and dispatch work orders, or facilitate and maintain tenant work order system such as IMPAK.
• Track vendor and tenant certificate of insurance expiration dates, request renewals, ensure compliance with standard coverage terms and conditions.
• Other duties as assigned.

The successful candidate will possess the following required degrees, certificates or competencies:

• Proficient in Microsoft Office Suite.
• Familiarity with real estate software such as Yardi, MRI, etc.
• Familiar with contract and leasing agreements preferred.
• High School Diploma or GED required.
• Independent, self-starter, team player, attention to detail.
• Provides high degree of professional customer service to both internal and external parties.
• Excellent communications and organization, follow-through and follow-up, meet commitments and deadlines.
• Ability to work well under pressure with strong personalities.

ASAP

3 to 4 months

Additional Information

All your information will be kept confidential according to EEO guidelines. Please send your resume in Word format only.