Administrative Assistant - Commercial Construction - Tulsa, OK

Midwest Drywall Co Inc; Tulsa (OK); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

ESOP

401(k) matching

Health, dental and vision insurance

Paid time off

Job summary

Midwest Drywall Co Inc is seeking an Office Assistant to support our commercial construction operations. You will handle front desk duties, document preparation, scheduling, billing support and coordination with project managers, field staff, vendors and customers.

The role requires strong computer skills, attention to detail and the ability to multitask in a fast-paced environment. Company benefits and ESOP are provided to full-time staff.

Qualifications

• Experience in a fast-paced office supporting construction operations.
• Proficiency with MS Word, Excel, Outlook and project documentation.
• Comfort coordinating with project managers, field staff, vendors and customers.

Responsibilities

• Greet visitors and vendors at the front desk with professional service.
• Support office and warehouse tasks: ordering supplies, mail, cleanliness.
• Prepare project documentation and assist with scheduling and billing.
• Coordinate meetings and project timelines; manage phone inquiries.
• Perform data entry and basic accounting support; assist with purchases and contracts.

Skills

Customer service

Time management

Multi-tasking

Attention to detail

Teamwork

Tools

MS Office

Procore

Bluebeam

Spectrum

Smart Barrel

Job description

Office Assistant- Commercial Construction

About the Midwest Drywall:

Founded in 1972, Midwest Drywall, an employee-owned company, is a leading contractor of panel engineering, fabrication, installation, EIFS/plaster, metal-studs, drywall, specialty ceilings and finish carpentry. Headquartered in Wichita, Kansas, Midwest Drywall’s 350+ employees serve customers in the Midwest region and throughout the United States and has developed a reputation of excellence, providing specialty services to some of the most iconic commercial projects. Midwest Drywall Co., Inc. works hard to provide a culture where people will not only enjoy the stability of long term employment but also have the opportunity for growth. Compensation and benefits that are consistent with our leadership position in the industry. We are an Equal Opportunity Employer (EOE) striving to provide long-term employment opportunities for all.

Job Description:

Midwest Drywall is seeking a highly organized and detail-oriented Administrative Assistant to support our construction operations team. This role is responsible for providing comprehensive administrative and clerical support, including managing correspondence, coordinating schedules, preparing project documentation, and assisting with billing, purchasing, and contract administration. The ideal candidate will thrive in a fast-paced construction environment, demonstrate strong communication and time-management skills, and be comfortable working with project managers, field supervisors, subcontractors, and vendors to ensure smooth and efficient project operations.

Responsibilities:

• Greet visitors and vendors professionally at the front desk, providing exceptional customer service and maintaining a welcoming environment
• Provide general office and warehouse management support such as ordering supplies, managing mail, and maintaining office cleanliness.
• Support office and field operations by preparing project documentation and coordination of jobsite errands, supply runs, and drop-offs
• Assist with scheduling meetings, appointments, and project timelines
• Manage multi-line phone systems, answer and direct inquiries efficiently using proper phone etiquette
• Perform data entry, invoicing and basic accounting support
• Various other office tasks as assigned

Qualifications

• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook)
  • Additional systems including but not limited to Procore, Bluebeam, Spectrum, Smart Barrel
• Customer service experience demonstrating professionalism and effective communication skills
• Multi-tasking and time management skills
• Great attention to detail and organizational skills
• Ability to work independently and within a team

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods throughout the workday
• Ability to use standard office equipment, including computers, phones, printers, copiers, and scanners
• Ability to type and perform repetitive hand and wrist movements
• Ability to occasionally lift, carry, or move items weighing up to 25 pounds
• Ability to bend, reach, stoop, and retrieve items from various areas
• Employee Stock Ownership Plan (ESOP)
• 401(k) retirement plan with company-paid match
• Health, dental and vision insurance
• Generous paid time off and holidays
• Flexible spending accounts
• Company-paid life and AD&D insurance

Equal Opportunity Employer:

Midwest Drywall Co Inc is an equal opportunity employer, we welcome and encourage diversity in our workforce. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other legally protected status. All qualified applicants will receive consideration for employment without regard to these factors.

E-Verify:

Midwest Drywall participates in the E-Verify program to verify employment eligibility of our employees. E-verify compares information provided on the Form I-9 to data from the US Department of Homeland Security and the Social Security Administration to confirm an individual’s eligibility to work in the US.

Founded in 1974, Midwest Drywall is an industry-leading, employee-owned company (ESOP) helping customers succeed while empowering employees to achieve their full potential.

We are engaged in exciting commercial wall and ceiling projects nationwide, with office locations in Kansas, Oklahoma, Texas, Colorado and Arkansas.

Our employees deserve access to pay and benefits packages befitting our status as an industry leader.

Benefits for full-time employees:

• Profit sharing
• Bonus opportunities401(k) plan
• Health Care Flexible Spending Account (FSA)
• Dependent Care FSA

This list may vary based on collective bargaining agreement status or other factors. For specific questions, feel free to contact us.