Administrative Assistant | Commercial Construction - Bilingual

TeamLINX; Montgomery (AL); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

401K with employer match

Health insurance options

Paid holidays

PTO

Job summary

TeamLINX in Montgomery, AL is seeking an onsite Administrative Specialist to support the Operations and Project Managers. You will handle time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. Procurement, onboarding, and closeout coordination are also part of the role; fluency in English and Spanish is required.

The position emphasizes strong communication, organization, and time management. This is a full-time, on-site role with some travel required.

Qualifications

• Must be fluent in English and Spanish, both written and spoken.
• Administrative support for project teams including time entry, procurement, and onboarding.
• Experience with billing, invoicing, and change orders is preferred.

Responsibilities

• Enter jobs into Great Plains & SharePoint and maintain job folders.
• Process invoices, pay applications, and track change orders.
• Coordinate travel, meetings, and project communications.
• Assist with onboarding, I-9s, and vendor setup.
• Prepare documents for closeout and project documentation.

Skills

Bilingual EN/ES

Communication

Time management

Documentation

Billing

Procurement

Onboarding

Data analysis

MS Office

Tools

Great Plains

SharePoint

Procore

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Montgomery, AL, US

Salary Range: $22.00 To $26.00 Hourly

This is an onsite position in Alabama. This position is not eligible for remote work. Some travel will be required

Job Summary:

You will support the Operations Manager and Project Managers with administrative tasks to ensure successful project completion. This includes time entry, job setup in Great Plains and SharePoint, billing, documentation, and information flow. You’ll also assist with procurement, onboarding, and closeout coordination. Strong communication, organization, and time management skills are essential. Must be fluent in English and Spanish, both written and spoken.

About LINX:

Join a team that connects people through technology. We design, install, and support commercial network cabling for data centers, multimedia, security, and wireless systems.

In 2003, industry experts founded LINX to create the workplace they wanted—one built on integrity, teamwork, and innovation. These core values drive us daily, shaping a culture where employees grow and take pride in their work.

Headquartered in Denver, CO, with regional offices in Seattle, WA; Salt Lake City, UT; San Antonio, TX; Atlanta, GA; Cheyenne, WY; and Des Moines, IA, we’re growing fast! With AI, remote work, and digital transformation accelerating, now is the time to build your future with LINX.

Essential Duties and Responsibilities

• Project Setup & Documentation: Enter jobs into Great Plains & SharePoint, create job folders, process approved change orders, and handle prequals/credit applications.


• Billing & Invoicing: Work with PMs to ensure accurate/timely billing, create invoices & pay applications in Great Plains, send/upload billings, and track change orders.


• Expense & Payment Processing: Submit expense reports, process per diem/check requests, approve fuel invoices, and manage temp time entry with corporate.


• Project Coordination & Administration: Oversee setup, execution, billing, and tracking of projects, coordinate internal/external meetings, and manage project info flow.


• Procurement & Inventory: Order office/job site supplies, PPE, fuel, ice, and water; track & order consumable materials; receive, input, and transfer materials.


• HR & Onboarding Support: Assist with new hire onboarding, I-9s, LINX setup, on-site orientations, GC screenings, and corporate coordination.


• Compliance & Licensing: Apply for city/state licenses, process DCAT requests/renewals, and track expiration dates.


• Procore & Closeout Documentation: Upload/download project docs, create warranty letters, O&Ms, as-builts, and manage closeout/postmortem reviews.


• General Administrative Support: Reserve training rooms, order food for meetings, type correspondence, coordinate travel, and create labels for installations.


• Must be fluent in English and Spanish, both written and spoken


• Excellent written and verbal communication skills


• Ability to analyze data, identify trends and make sound recommendations


• Proficient with Microsoft Office Suite, including Word, Excel and PowerPoint


• Basic working knowledge of project management related to construction projects


• Ability to influence others without direct authority


• Bilingual in English and Spanish required

Preferred Experience

• 1-year ProCore experience


• Ability to communicate in Spanish

Pay Rate:

$22.00 - $26.00/hr

TEAMLINX offers great benefits including:

• 401K with 50% employer match up to first 5%


• Insurance options including Medical plans with Flexible Spending and/or Health Savings Accounts, Disability, Dental and Vision


• 8 Paid Holidays


• 3 weeks Paid Time Off (PTO) combining sick pay and vacation days

Posting Deadline:

This job posting is open until filled and may close at any time without notice.

We are an equal opportunity/affirmative action employer. We consider candidates regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, and encourage minorities, females, veterans, and individuals with disabilities to apply